Accounting & Finance Professionals

Overview

This role supports full-cycle accounts payable operations by processing invoices, verifying expenses, and maintaining accurate vendor records. The position helps ensure timely and accurate entry of payables data, supports payment processing, and resolves basic vendor inquiries while following company policies and generally accepted accounting principles.

Responsibilities

• Process and enter vendor invoices into the accounting system accurately and in a timely manner
• Match purchase orders to invoices and verify proper coding and approvals
• Prepare and organize supporting documentation for weekly check runs and ACH/wire payments
• Maintain accurate vendor master files, W-9 documentation, and filing systems
• Reconcile vendor statements and assist with resolving discrepancies
• Respond to vendor inquiries regarding payment status and account matters
• Assist with month-end and year-end close procedures
• Support the preparation of journal entries related to AP transactions
• Coordinate with project managers to ensure proper job costing of invoices
• Support internal and external audit requests with documentation retrieval
• Comply with local, state, and federal reporting requirements

Requirements

• Strong attention to detail and accuracy in data entry
• Ability to work under pressure and meet deadlines in a fast-paced environment
• Good organizational skills with the ability to manage multiple tasks and priorities
• Basic understanding of accounts payable processes and accounting principles
• Proficiency with accounting software and Microsoft Office Suite, especially Excel
• Strong written and verbal communication skills
• Ability to work collaboratively with cross-functional teams