Overview
An engineering and software consulting business is seeking an Accounting & Financial Operations Lead to manage day-to-day financial operations. This role includes client billing, accounts receivable, expense management, accounting administration, payroll coordination, and financial reporting. The position reports directly to the President and offers potential growth into broader financial leadership.
Responsibilities
- Manage the client billing process, including validation of timesheets and expenses
- Prepare and submit client invoices accurately and on schedule
- Oversee accounts receivable and follow up on outstanding invoices
- Review employee expense reports ensuring proper documentation
- Perform bank and credit card reconciliations using QuickBooks
- Coordinate with ADP TotalSource and support payroll administration
- Act as primary liaison with the company's CPA, assisting with monthly financial reporting and process improvements
Requirements
- Minimum 5 years of experience in accounting, bookkeeping, or financial operations
- Strong background in billing, accounts receivable, and collections
- Proficiency with QuickBooks and Microsoft Excel
- Experience performing bank and credit card reconciliations
- Ability to work independently and manage multiple priorities
- Strong attention to detail and organizational skills
- Excellent written and verbal communication skills
Preferred Qualifications
- Experience in engineering, consulting, staffing, or professional services industries
- Familiarity with time-and-expense billing environments
- Experience working with outsourced payroll providers
- Experience coordinating with external CPA firms
Success Metrics
- Accurate and timely client invoicing
- Active management and collection of accounts receivable
- Maintenance of accurate and up-to-date financial records
- Proper documentation and billing of employee expenses when applicable
- Reduction in the President's time spent managing daily accounting activities
Compensation & Benefits
- 401(k) plan with matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Location
- This is a 100% remote position
- Applicants located in the Baton Rouge metropolitan area are highly preferred