Accounting Manager

Overview

An award-winning creative advertising agency specializing in entertainment marketing is seeking an Accounting Manager & Corporate Administration professional. This remote role reports to the CFO and focuses on overseeing core accounting operations, payroll administration, financial close activities, offshore accounting coordination, and day-to-day corporate administrative functions.

Responsibilities

Accounting & Financial Operations

• Manage day-to-day accounting operations including accounts payable, accounts receivable, general ledger, bank and credit card reconciliations, journal entries, accruals, and prepaids
• Lead monthly, quarterly, and year-end close processes
• Ensure accurate and timely financial reporting
• Maintain balance sheet reconciliations and supporting schedules
• Assist in developing and documenting accounting policies and procedures
• Support cash management and weekly cash reporting
• Assist with implementation and optimization of accounting and operational systems
• Support audit, tax, insurance, and compliance requests

Revenue Recognition & Billing Coordination

• Collaborate with the billing team to ensure accurate and timely revenue recognition
• Monitor project billing status, invoice timing, and revenue reporting accuracy
• Identify and resolve discrepancies between operational/project data and accounting records
• Support reconciliation of billed versus recognized revenue
• Assist in improving workflows related to invoicing, collections, and project closeout

Offshore Accounting Team Oversight

• Oversee and coordinate offshore accounting support resources
• Review work for accuracy, completeness, and timeliness
• Establish workflows, priorities, and accountability measures for offshore staff
• Ensure consistency in accounting processes and documentation

Payroll Oversight

• Oversee payroll processing to ensure accuracy and timeliness
• Review payroll entries, deductions, PTO tracking, and benefit allocations
• Coordinate with payroll providers and HR on employee changes and payroll matters
• Support payroll reconciliations and journal entry reviews
• Assist with year-end payroll reporting including W-2s and 1099s
• Ensure compliance with payroll procedures and regulations

Corporate Administration & Operational Support

• Support corporate administrative processes and operational compliance
• Assist with business licenses, annual filings, and corporate records maintenance
• Coordinate insurance renewals and operational documentation requests
• Assist with vendor management and contract administration tracking
• Support implementation and administration of company policies and procedures
• Help improve operational accountability and process consistency across departments

Leadership & Team Support

• Supervise and support accounting and administrative staff
• Establish organized workflows, deadlines, and follow-up processes
• Improve close timelines, reporting accuracy, and process efficiency
• Foster accountability, responsiveness, and continuous improvement
• Serve as a reliable operational partner to the CFO

Requirements

• Bachelor’s degree in Accounting, Finance, or related field
• 5+ years of progressive accounting experience
• Experience managing accounting operations in a fast-paced environment
• Strong understanding of GAAP and core accounting processes
• Experience overseeing payroll processing and reconciliations
• Proficiency with ERP/accounting systems and strong Excel skills
• Excellent organizational and communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• Experience in entertainment, agency, media, production, or creative industries preferred

Preferred Qualifications

• Experience in project-based or production-based businesses
• Experience coordinating offshore accounting resources
• Experience improving accounting processes and workflows
• Familiarity with California payroll and labor regulations
• Experience working alongside operational and billing teams

Key Characteristics

• Hands-on and detail-oriented
• Process and systems minded
• Strong sense of accountability and ownership
• Operationally savvy
• Collaborative and solution-oriented
• Calm under pressure
• Able to balance tactical execution with process improvement

Compensation & Benefits

• Expected salary range: $115,000 – $135,000 annually, depending on experience and qualifications

Location

• Remote position