Accounting Specialist

Overview

This role supports day-to-day accounting operations for a fast-paced, scaling AI software/technology environment. Reporting to the Senior Accounting Manager, the Accounting Specialist will work closely with ERP systems, procurement and payables tools, the General Ledger (GL), reconciliations, and process automation efforts.

Responsibilities

• Support the accounts payable process, including invoice entry, approval workflows, and timely payments using systems such as Bill.com.
• Support the travel & expense process in Navan, enforcing travel and expense policies and reconciling associated Navan liability accounts in ERP systems.
• Manage cash activity, including uploading bank statements, cash matching, and bank reconciliations.
• Assist with month-end close activities, including preparation of journal entries and account reconciliations related to accounts payable and cash.
• Maintain accurate vendor records and assist with 1099 reporting.
• Partner with internal teams (e.g., Engineering, Sales, FP&A, People Ops) to ensure proper expense classification and timely invoice processing.
• Contribute to cash management and forecasting through timely and accurate data management.
• Help implement and maintain strong internal controls and accounting best practices.
• Assist with financial audits and compliance initiatives as required.
• Identify automation opportunities and support system improvements to scale accounting operations.

Requirements

• Bachelor’s degree in Accounting, Finance, or related field.
• 2–5 years of general accounting experience, preferably in the software or technology industry.
• Experience with ERP systems, such as NetSuite, SAP S/4Hana (Cloud), Campfire, Rillet, and procure-to-pay systems such as Bill.com or Ramp.
• Knowledge of US GAAP and a solid understanding of core accounting principles.
• Advanced Excel skills (e.g., pivot tables, VLOOKUP, SUMIF) and comfort with cloud-based financial tools.
• Excellent attention to detail, organization, and time management.
• Strong communication skills and ability to work cross-functionally.

Preferred Qualifications

• Experience with multi-entity or international operations.
• CPA or CPA-track (preferred/plus).
• Experience with financial automation or ERP optimization projects.
• SaaS (Software as a Service) experience.
• Experience with monthly balance sheet and income statement flux analysis.
• Prior experience with T&E systems such as Navan, Expensify, or Concur.

Compensation & Benefits

• Base salary range: $80,000 to $110,000 USD.
• Compensation is determined based on skills, experience, job scope, location, and relevant market compensation data.

Location

Remote-friendly. The specific work location is not stated in the provided description.

Equal Employment Opportunity

The employer is committed to creating a diverse and inclusive culture and will consider all qualified applicants for employment without regard to race, ethnicity, religion, gender, sexual orientation, age, disability status, or any other legally protected basis.