Accounting Specialist

Overview

The organization is seeking a skilled and experienced Accounting Specialist to join the finance team. This role supports accurate, compliant general finance operations, with a focus on accounts receivable (A/R), accounts payable (A/P), and general accounting. The ideal candidate is detail-oriented and able to support a growing business.

Responsibilities

Accounts Receivable (A/R)

• Generate and distribute customer invoices accurately and on time.
• Monitor outstanding receivables and follow up on past-due accounts.
• Apply customer payments and maintain accurate customer account records.
• Reconcile accounts receivable balances and investigate discrepancies.
• Prepare aging reports and assist with collections efforts.
• Respond to customer billing inquiries professionally and promptly.

Accounts Payable (A/P)

• Review, code, and process vendor invoices.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor files, including W-9s and payment information.
• Ensure timely payment of invoices while adhering to company policies.
• Assist with expense reporting and credit card reconciliations.

General Accounting

• Assist with month-end and year-end closing activities.
• Prepare account reconciliations and journal entries as assigned.
• Maintain accurate financial records and supporting documentation.
• Support audits by providing requested documentation.
• Identify opportunities to improve accounting processes and internal controls.
• Perform other accounting and administrative duties as assigned.

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 3+ years of experience in accounts receivable, accounts payable, or general accounting.
• Strong understanding of accounting principles and financial processes.
• Proficiency in Microsoft Excel and accounting software (NetSuite experience is a plus).
• Excellent organizational skills with strong attention to detail.
• Strong analytical, problem-solving, and communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience working in a healthcare, insurance, or professional services environment.
• Experience with electronic invoicing and payment platforms.
• Knowledge of GAAP and internal control practices.

Compensation & Benefits

• Medical, dental, and vision coverage for you and your family.
• Voluntary life insurance options for you, your spouse, and your children.
• Other voluntary benefits: hospital indemnity, critical illness, accident indemnity, and pet insurance plans.
• Basic life insurance, short-term disability, and long-term disability coverage at no cost.
• Generous paid time off policy.
• 401(k) plan with a company match.
• Apple equipment and a media stipend for remote workspace.

Location

Remote workspace (equipment and media stipend provided).