Overview
The organization is seeking an Accounting Specialist 2 to join the Accounts Payable Unit within the Business & Finance, Mission Partners Division. This role supports agency payments and financial processes to help protect and enhance public health and the environment in Arizona through effective financial management.
Location: 1110 W. Washington Street, Phoenix, AZ 85707
Salary: $20.00 - $22.00 hourly
Grade: 18
Closing Date: Open until filled
This position is available for full-time remote work within Arizona, including virtual office arrangements.
Responsibilities
- Perform medium difficulty accounting tasks supporting agency payment processes.
- Review and submit invoice payments using the Arizona Procurement Portal (APP) and Arizona Financial System (AZ360).
- Create encumbrance documents and transfers within AZ360.
- Manage and research vendor accounts, including reconciliation and profile updates.
- Collaborate with the Purchasing team to facilitate invoice payments.
- Ensure accuracy and quality of work products and meet all deadlines.
- Prepare, verify, analyze, and process financial invoice payments, contract payments, refund expenditures, encumbrances, agency transfers, and related activities.
- Utilize two-way and three-way matching for payment oversight and entry, including determining appropriate funding codes.
- Address issues proactively using initiative, collaboration, and management skills to resolve root causes.
- Maintain current knowledge of agency and statewide policies and complete required training.
Knowledge, Skills & Abilities
Knowledge:
- Generally Accepted Accounting Principles (GAAP).
- Government accounting principles, practices, concepts, methods, and techniques.
- Internal control structures and fiscal management.
- Arizona Revised Statutes (ARS) related to finances.
- State of Arizona Accounting Manual (SAAM).
- Arizona Procurement Portal (APP) and AZ360 Financial system.
- Confidentiality principles.
- Microsoft Office and G-Suite/Workplace applications.
Skills:
- Strong customer service skills for professional interaction with internal and external customers.
- Excellent verbal and written communication.
- Effective employee performance management and workload prioritization.
- Strong organization and time management.
- Resourceful in researching and gathering information.
- Continuous process improvement.
Abilities:
- Design and collect performance metrics to improve team operations.
- Analyze, interpret, and communicate financial data.
- Apply policies based on State and Federal laws and rules.
- Build positive relationships with agency staff and the public.
- Develop procedures for team operations.
- Demonstrate initiative and critical thinking.
- Adapt to changing priorities and work under deadline pressure.
- Work independently with minimal supervision.
- Learn and apply LEAN concepts for continuous improvement.
Preferred Qualifications
- One year of accounting experience in purchasing, accounting, data processing, or related activities.
- Proficiency with the Arizona Procurement Portal for invoice oversight and entry.
- High School Diploma or GED; 2- or 4-year degree in Accounting, Finance, or Business preferred.
Pre-Employment Requirements
- Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits
- 10 paid holidays per year.
- Accrual of sick and annual leave starting at 12 and 13 days per year respectively for full-time employees.
- Paid Parental Leave: up to 12 weeks per year for newborn or newly placed foster/adopted child.
- Top-ranked retirement program with lifetime pension benefits.
- Comprehensive and affordable insurance plans including medical, dental, life, short-term and long-term disability.
- Incentivized commuter club and public transportation subsidy program.
- Workplace flexibility promoting work/life balance.
- Various learning and career development opportunities.
Additional Information
- Remote work is a management option and not an employee entitlement; agreements may be terminated at management discretion.
- Reasonable accommodations are available for persons with disabilities upon request.
Location
This position requires work to be performed within Arizona.