Overview
The Accounts Payable and Billing Coordinator supports accounts payable and revenue integrity by ensuring accurate, timely, and compliant billing for media and campaign activity. This role validates documentation, reconciles billing details, and identifies discrepancies that could impact client invoicing accuracy, month-end close, or financial reporting. Collaboration across Finance, Media, and Account teams helps strengthen billing quality through disciplined review, clear issue resolution, and organized, audit-ready documentation.
Responsibilities
- Validate and create all new vendor request records
- Act as the primary point of contact for Accounts Payable inquiries, responding promptly to vendors and internal stakeholders
- Prepare, review, and reconcile vendor invoices
- Validate proof-of-performance and billing requirements
- Prepare pre-bills, final invoices, and supplemental billing packages
- Investigate discrepancies and coordinate corrections
- Support month-end close activities
- Identify recurring issues and recommend improvements
- Maintain audit-ready billing documentation
- Clarify billing requirements with Media and Account teams
- Prepare weekly ACH payment batches for approval and processing
- Manage annual 1099 processing, including vendor review, preparation, and filing
- Perform other related duties as assigned or required
Requirements
- 1–3+ years in accounts payable, billing, or accounting
- Agency or media experience preferred
- Strong attention to detail and numeracy
- Ability to manage multiple deadlines
- Clear communication skills
Compensation & Benefits
- Compensation: $55,000 - $60,000 DOE
- Comprehensive benefits package, including medical, dental, vision
- 401k matching contribution
- Generous paid time off compensation
- Flexible work schedule
- Paid volunteer opportunities and company supported charitable events
Location & Travel
- Primarily remote position for U.S.-based candidates
- Optional hybrid or in-office opportunities in Lakewood, Colorado, and Sarasota, Florida
- Expected travel: up to 10% including client meetings, conferences, team gatherings, and/or industry events