Overview
This organization is seeking an Accounts Payable Specialist to ensure accurate, timely processing of vendor and subcontractor payments across multiple entities. The role supports the accounting function by keeping the shared AP inbox current, ensuring invoices are correctly coded, and helping payments stay on schedule.
The ideal candidate is self-directed, comfortable working independently with rolling deadlines, and able to resolve invoice or payment discrepancies directly with vendors and internal requesters.
Responsibilities
- Own the shared AP inbox, ensuring invoices are logged and queued for payment within standard terms
- Review, code, and process vendor and subcontractor invoices for payment
- Reconcile vendor statements and resolve discrepancies in a timely manner
- Process weekly check runs and ACH payments
- Maintain audit-ready AP records and vendor files
- Support month-end close with AP aging reports and accrual schedules
- Respond to vendor, department, and public inquiries professionally
- Other duties as assigned
Requirements
Required Qualifications
- High school diploma or GED
- Sound judgment and follow-through; proactively resolve discrepancies (with a vendor, cardholder, or requester) rather than letting them remain unresolved
- Strong organizational and time management skills, with the ability to manage multiple deadlines independently
- Reliably available and responsive during core business hours (8:00 AM–5:00 PM CST), with flexibility as business needs arise (e.g., month-end close, time-sensitive payments)
- Excellent written and verbal communication skills
- Ability to manage confidential information with integrity and discretion
Preferred Qualifications
- 2+ years of experience in AP, accounting, bookkeeping, or a related office role (candidates with an accounting degree and less direct experience will be considered)
- Familiarity with QBO and Bill.com
- Payables or banking experience
Compensation & Benefits
- Base salary: $55,000 - $60,000, depending on experience
- 401(k)
- Health, dental, and vision insurance
- Paid time off
- Professional development support
Location & Schedule
- Schedule: Monday–Friday
- Core hours: 8:00 AM–5:00 PM CST
- Hours: Some flexibility based on business needs
- Work environment: Remote / home office
Veterans, transitioning service members, and military spouses are strongly encouraged to apply.