Accounts Payable Specialist - $28.00 - $33.00 per hour

Overview

This Specialist – AR & AP role supports day-to-day management of accounts payable (AP) and accounts receivable (AR) activities. Responsibilities include invoice processing, cash applications, AP and AR support, employee expense reports, and adherence to established internal controls.

You will help maintain accurate financial records, ensure vendors are paid on time, and proactively resolve invoice and payment issues through clear communication with internal teams and external partners.

Responsibilities

Accounts Payable & Expense Report Management

• Process and review vendor invoices for accuracy, appropriate supporting documentation, and required approvals before processing
• Maintain organized invoice records and documentation to support audit readiness
• Research and resolve invoice and payment discrepancies by communicating proactively with vendors and internal stakeholders
• Process employee expense reports and reimbursements in accordance with company policies and established timelines
• Assist with month-end close activities related to accounts payable and employee expense reports
• Reconcile the accounts payable sub-ledger to the general ledger and maintain related account reconciliations
• Collaborate with the Procurement team to support accurate and timely purchase order processing, vendor setup, and invoice matching

Accounts Receivable Management

• Manage high-volume cash applications and investigate variances, unapplied cash, and payment discrepancies
• Perform regular reconciliations and ensure alignment between Workday and bank or payment systems
• Monitor and maintain accurate AR aging and partner with internal stakeholders to support collection activities
• Serve as the first point of contact for customer inquiries related to producer invoices, payments, and account setup

Internal Controls & Process Improvements

• Refine and document accounts payable policies and procedures to improve consistency and control
• Support the design and improvement of internal Procure-to-Pay (P2P), accounts receivable, billing, and related financial workflows in Workday
• Ensure appropriate segregation of duties and internal control measures are consistently applied across AP and AR activities

Reporting & Financial Support

• Support the Accounting team by running and compiling AP- and AR-related data and reports for internal and external reporting needs
• Support audits by organizing and providing required documentation related to accounts payable, employee expense reports, and accounts receivable

Requirements

• Associate or bachelor’s degree in Accounting, Finance, or a related field, or 5+ years of experience in a similar role
• 2+ years of experience in Accounts Payable and Accounts Receivable, with demonstrated ownership of invoice and expense report processing

Preferred Qualifications

• Workday Financials experience is strongly preferred, particularly with P2P processes, billing, accounts receivable, and reporting
• Familiarity with general ledger systems and basic accounting principles
• Proficiency in Microsoft Excel, including PivotTables and XLOOKUP
• Experience working in a dynamic, scaling, or mission-driven organization is a plus

Skills & Competencies

• Strong organizational and time-management skills
• High attention to detail and a strong commitment to accuracy
• Strong communication and problem-solving skills, including the ability to respond comfortably to inquiries from vendors and internal teams
• Organized, process-oriented approach with a focus on documentation and improving efficiency

Compensation & Benefits

Not specified in the provided description.

Location

Not specified in the provided description.