Accounts Payable Supervisor - Legal Payments

Overview

The Finance Department of the Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking a full-time Accounts Payable Supervisor to assist with the review, reconciliation, payment, and reporting of agency obligations.

Responsibilities

Responsibilities and duties include, but are not limited to:

• Supervising the agency’s accounts payable processes for all bills related to agency services
• Providing regular supervision of Accounts Payable staff, including ensuring annual performance evaluations are completed in a timely and comprehensive manner, identifying training needs, and providing necessary training
• Monitoring the timely completion of payments, the application of payments, and processing, verifying, and reconciling invoices
• Reviewing weekly vendor payment reports for accuracy and performing routine scanning of documentation for audit compliance
• Assisting the Accounting Manager by working with the Accounting Unit to ensure that funds are properly committed/encumbered during the fiscal year and that funds are re-allocated/obligated as needed
• Communicating with vendors on billing issues and providing technical assistance to vendors and CPCS employees to ensure customer service and compliance with agency rules and regulations
• Participating in the development and implementation of agency accounts payable policies and procedures, including the CPCS Internal Control Policy
• Supporting ongoing department initiatives, including moving to paperless processes, cross training, standardized/routine reporting, and performance management
• Assisting in resolving issues that concern the unit during the fiscal year, including the opening and closing of the state accounting system, MOSAIC, and other agency payment systems
• Preparing and disseminating internal information regarding payment statuses and processes; maintaining related electronic and hard-copy files
• Other duties as assigned

Reporting Relationship

This position reports to the Accounting Manager.

Minimum Entrance Requirements

• Bachelor’s degree in Business Administration, Accounting, Finance or similar field or an equivalent combination of relevant education, training, and experience
• Four years of experience in accounting and/or accounts payable experience
• Access to home internet sufficient to work remotely

Qualifications / Skills

• Proficiency with the state accounting system (MOSAIC), including reconciling accounts and managing accounts payable or similar accounting systems
• Advanced knowledge of Microsoft Office 2010+ with strong emphasis on Excel, Access, and Outlook
• Two or more years of supervising or mentoring experience
• Experience with implementation of new billing/platform systems
• Ability to proactively identify process improvement solutions and implement effective solutions
• Ability to create, analyze, and interpret financial information and scenarios
• Knowledge and understanding of state finance law as well as payment and procurement regulations
• Good communication skills
• Ability to work independently and as part of a group

Personal and Professional Attributes

• Integrity, strong communication skills, and strong analytical and decision-making skills
• Strong leadership and managerial skills, strong interpersonal skills, high energy, and a positive outlook
• Belief in strong customer service and professionalism/responsiveness
• Attention to detail and accuracy
• Ability to work effectively across different communication mediums
• Openness to learning and using technology to improve processes
• Patience, respect for differences, and commitment to continuous improvement

Location

Massachusetts (remote work includes access to home internet sufficient to work remotely).

Equal Employment Opportunity

CPCS is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies.

Application Instructions

All applicants must apply directly through the CPCS iCIMS website. If an application is submitted through Mass Careers but the CPCS iCIMS application is not completed, the application will not be considered for this position.