Overview
An entry-level Accounts Payable (AP) & Accounting Associate position is available within a finance and accounting team supporting multiple client organizations. This role focuses on executing core AP functions accurately and timely, managing vendor relationships, supporting expense reconciliation, and maintaining up-to-date financial records for clients. It is well suited for individuals early in their accounting or compliance careers who are detail-oriented and process-driven.
This is a full-time remote position with occasional travel (2-3 times per year) for organizational retreats. The starting salary range is $55,000 to $65,000 annually, depending on experience. Candidates must be legally authorized to work in the United States; visa sponsorship is not available.
Responsibilities
Accounts Payable (75%)
- Process vendor invoices across multiple client accounts with accuracy and timeliness.
- Review invoices for proper authorization, coding, and supporting documentation.
- Enter and maintain AP transactions in QuickBooks Online and other accounting platforms.
- Prepare and process payment runs (checks, ACH, wire) according to client payment schedules.
- Research and resolve vendor and customer discrepancies, including billing issues, payment questions, short pays, credits, and account reconciliation variances.
- Support regulatory and tax compliance activities related to AP, such as annual 1099 filings.
- Communicate professionally with client staff regarding AP-related questions and requests.
- Collaborate cross-departmentally to improve vendor onboarding, communication, and payment processes.
General Department Duties (25%)
- Process employee and staff expense reimbursements in accordance with client policies.
- Support monthly credit card reconciliation workflows, including transaction coding and receipt collection.
- Follow up with client staff and vendors to gather missing documentation and resolve coding questions.
- Provide ad hoc support on special projects and high-priority tasks for the Accounting Manager.
- Perform other duties as assigned.
Requirements
- 2-4 years of experience in Accounts Payable, bookkeeping, or a related finance/accounting role.
- Excellent written communication skills, able to correspond clearly and professionally with vendors, client staff, and internal team members.
- Proficiency with QuickBooks Online (QBO), Sage Intacct, Ramp, and/or Bill.com.
- Strong attention to detail with the ability to catch errors before they become problems.
- Ability to manage multiple client accounts or entities simultaneously.
- Excellent organizational skills and ability to manage competing deadlines.
- Comfortable working in a remote environment with digital document workflows.
Preferred Qualifications
- 1+ year of accounting or business management experience in nonprofit, political, multi-entity organizations, political campaigns, law firms, accounting firms, or comparable professional services.
- Associate's or Bachelor’s degree or coursework in accounting, finance, or business.
Compensation & Benefits
- Salary range: $55,000 to $65,000 annually, commensurate with experience.
- Full-time remote position with occasional travel (2-3 times per year).
- Benefits information available upon request.
Location
- Remote within the United States.
- Travel required 2-3 times annually for organizational retreats.