AP & Employee Expense Specialist

Overview

This role is for an Accounts Payable (AP) & Employee Expense Specialist within the Operational Finance team, focusing on Accounting & AP functions. The specialist will manage vendor-related transactions and employee expense programs to ensure accuracy and timely payments.

The position is open to candidates based in various U.S. hubs including Austin, Chicago, Denver, Los Angeles/Orange County, New York, San Diego, San Francisco/Bay Area, and Seattle. Preference is given to candidates in Eastern or Central time zones to support team collaboration.

Responsibilities

• Manage the AP inbox daily, assessing flagged invoices within one week with documented rationale
• Own the weekly payment run, wallet funding analysis, and payment readiness reviews; identify and propose fixes for persistent vendor issues
• Monitor and clear the employee expense transaction queue daily; maintain standardized response templates and upload weekly activity to the accounting system
• Prepare monthly travel and expense (T&E) flag trend analysis including month-over-month data, root cause hypotheses, and recommendations
• Manage the physical card program using a three-strikes compliance framework; draft corrective action communications for managerial review
• Prepare AP aging reports, reconcile employee expenses, manage T&E accruals, and handle international reclassifications during month-end close
• Attend weekly Procurement/AP and monthly Cash/AP meetings with prepared agendas and proactively follow through on action items
• Respond to inquiries on AP and expense-related communication channels within 48 hours

Requirements

• Minimum 3 years of experience in accounts payable, expense management, or related finance operations roles
• Working knowledge of domestic and international payment methods, currency structures, and common processing errors
• Experience with procure-to-pay and travel & expense platforms (experience with Zip, Navan, and NetSuite is a strong plus)
• Strong analytical skills and proactive communication style, able to present issues with context and recommendations
• Ability to manage consistent weekly workflows independently and follow through without reminders

Preferred Qualifications

• Familiarity with general ledger coding, accruals, or month-end close processes
• Experience working in a high-growth or SOX-adjacent environment

Compensation & Benefits

• Total target cash compensation (TTCC) ranges from $115,500 to $156,500 USD, including base and variable compensation
• Eligibility for equity consideration
• Benefits include comprehensive medical, vision, and dental coverage; mental wellness benefits; generous vacation and additional company holidays; enhanced parental leave; volunteer time off; and pre-tax benefits including 401(k) and wellness benefits

Location

Candidates may be based in any of the following U.S. hubs: Austin, Chicago, Denver, Los Angeles/Orange County, New York, San Diego, San Francisco/Bay Area, and Seattle. Preference for candidates located in Eastern or Central time zones.