Assistant Controller

Overview

The Assistant Controller supports the Controller in managing day-to-day accounting operations, executing month-end close processes, preparing financial reports, and maintaining internal controls. This role ensures accurate, timely, and well-documented close deliverables, oversees accounts payable and cash disbursement processes, and collaborates cross-functionally with departments such as HR, IT, Legal, and Operations to resolve issues and prevent disruptions to close and reporting timelines.

Responsibilities

Accounting Operations, Close & Reporting Readiness

• Manage assigned month-end close activities according to the close calendar, ensuring deliverables are complete, accurate, and supported (reconciliations, journal entries, flux explanations).
• Maintain an accurate open-items list during close, tracking reasons for open items, dependencies, target resolution dates, and escalation plans.
• Ensure quality and self-review to minimize rework; verify entries and reconciliations are review-ready before submission.
• Collaborate with FP&A and Finance leadership to support recurring reporting needs, including preparation of schedules and analyses for monthly reviews.
• Coordinate cross-functional close dependencies (e.g., HR/Payroll, IT, Operations) and proactively identify timing or data risks that could impact close.
• Support external audit and review requests by preparing schedules, responding promptly, and providing complete, organized supporting documentation.
• Utilize and maintain close management tools (e.g., FloQast) to keep tasks current, attach support, and reinforce standard work and cadence across the team.

Accounts Payable, Cash Disbursements & Stakeholder Communication

• Lead a predictable weekly or bi-weekly payment cycle, including check run preparation, completeness checks, and documented holds versus pay decisions.
• Ensure an audit-ready approval trail for payments, including verification of critical payment details such as wire instructions.
• Monitor aging and stalled items (e.g., approvals in workflow tools) and proactively follow up and escalate to prevent late payments and downstream impacts.
• Respond to internal and external inquiries (auditors, vendors, banks, consultants) with timely acknowledgment and clear next steps; drive issues to closure efficiently.
• Partner with Procurement/Operations and AP resources to maintain vendor setup integrity, resolve exceptions, and improve AP process controls and cycle time.

Internal Controls, Documentation & Continuous Improvement

• Support the design and execution of internal controls over financial reporting by maintaining clear documentation and retaining complete evidence for key controls.
• Perform control-related reviews and reconciliations as assigned; identify gaps and recommend pragmatic remediation steps.
• Maintain strong document hygiene with clear file names, organized support, and retrievable workpapers to ensure audit readiness and efficient collaboration.
• Drive continuous improvement by standardizing templates, checklists, and approval cadences to reduce rework and improve cycle times.

Other Duties

• Perform other job-related duties as assigned to support the team and business needs.

Requirements

Education

• Bachelor’s degree in Accounting, Finance, or a related field.
• CPA (active or in progress) strongly preferred.

Experience

• 7+ years of progressive accounting experience, including ownership of month-end close in a mid-size or scaled environment.
• Proven ability to deliver close tasks on schedule with high accuracy, including reconciliations, journal entries, and supporting documentation.
• Experience leading accounts payable and cash disbursement cycles, including holds/releases, approvals, vendor setup, payment methods, and audit-ready documentation.
• Working knowledge of internal controls over financial reporting (e.g., COSO) and experience maintaining control documentation and evidence.
• Strong stakeholder management skills with a track record of proactive follow-up, escalation, and timely communication with auditors, vendors, banks, and consultants.
• Experience with close management tools (e.g., FloQast) and ERP systems (e.g., NetSuite); advanced Excel skills required.
• Prior people leadership or team-lead responsibilities preferred.

Compensation & Benefits

Details regarding compensation and benefits will be provided during the hiring process.

Location

Location details are to be confirmed during the recruitment process.

Equal Opportunity Statement

The employer is an equal opportunity organization committed to building an inclusive and diverse workforce. Discrimination based on race, religion, color, national origin, sex, sexual orientation, age, gender identity, veteran status, disability, genetic information, pregnancy, childbirth, or related medical conditions, or any other status protected under applicable federal, state, or local law is prohibited.