Overview
This role involves managing comprehensive payroll operations for U.S. multi-state and Canadian payroll processing. The position ensures accurate and timely employee payments while maintaining compliance with federal, state, and provincial payroll regulations. It also focuses on payroll system leadership, process improvements, audit readiness, and collaboration with HR, Finance, and external vendors.
Responsibilities
- Manage end-to-end payroll processing for U.S. multi-state and Canadian employees, including regular and off-cycle runs, terminations, severance, and leave payments.
- Oversee payroll calculations, reporting, audits, and reconciliations to ensure accuracy and timely delivery aligned with service level agreements.
- Ensure compliance with U.S. federal, state, and local payroll laws, as well as Canadian federal and provincial regulations, including garnishments and agency inquiries.
- Manage payroll tax filings, remittances, adjustments, and year-end reporting (W-2, T4, T2200) in coordination with internal and external stakeholders.
- Serve as a subject matter expert for payroll systems, supporting implementations, integrations, upgrades, and ongoing optimization.
- Lead testing, validation, and drive automation, standardization, and continuous improvement initiatives.
- Lead payroll-related internal, external, and regulatory audits, maintaining audit-ready documentation and internal controls.
- Perform reconciliations, variance analysis, and reporting to provide accurate payroll insights to HR and Finance partners.
- Lead, develop, and support payroll team members, resolve escalated payroll issues, and provide payroll expertise.
- Collaborate with HR, Finance, Accounting, and vendors to support cross-border payroll, expatriate, and relocation processing.
Requirements
- Bachelor’s degree in Accounting, Finance, Human Resources, or a related field, or 6 years of equivalent professional experience.
- Minimum of 6 years of payroll experience, including U.S. multi-state payroll.
- Experience with enterprise payroll systems such as Workday Payroll, ADP, or Dayforce.
- Strong knowledge of payroll tax compliance, filings, remittances, and garnishment processing.
- Advanced proficiency in Microsoft Excel, including pivot tables and data analysis functions.
Preferred Qualifications
- Experience with Canadian payroll operations.
- Certified Payroll Professional (CPP) certification.
- Experience using payroll tax engines or compliance platforms.
- Experience supporting payroll system implementations or large-scale payroll transformations.
Compensation & Benefits
- Annual salary ranges from $89,300 to $193,400 USD depending on level and location.
- Health benefits include medical, prescription drug, dental, vision, critical illness, accident, and hospital indemnity insurance.
- Additional benefits include personalized healthcare support, wellbeing and tobacco cessation programs.
- Financial benefits include Health Savings Account (HSA), Flexible Spending Accounts (FSAs), 401(k) plan, Employee Stock Purchase Plan (ESPP), basic life and AD&D insurance, and short-term disability insurance.
Location
Proximity to Kalamazoo, Michigan is preferred but not required.
Posted Date: 05/07/2026