Overview
A full-service litigation and business law firm with multiple U.S. locations is seeking a Billing Specialist. This role can be performed remotely or from any of the firm's offices.
Responsibilities
- Coordinate all aspects of the monthly billing cycle, including issuing accurate invoices for assigned attorneys and meeting deadlines.
- Assist with initiating and implementing the monthly client billing process:
- Review and edit monthly proformas as directed.
- Modify time and cost entries, apply write-offs and write-downs.
- Complete transfers, divide and combine timecards.
- Ensure billing rates are accurate.
- Apply available funds to billing as instructed.
- Verify billing accuracy and compile supporting documentation per client guidelines.
- Obtain and maintain proper approval documentation.
- Finalize and distribute invoices according to firm and client guidelines.
- Research and respond to billing inquiries from attorneys and clients promptly and professionally.
- Submit invoices via mail, email, e-billing platforms such as eBillingHub, and other vendors.
- Set up matters for e-billing on vendor sites and within the billing system.
- Address and resolve billing disputes and discrepancies in a timely manner.
- Coordinate appeals for rejected invoices.
- Provide client accruals, status updates, and budgets upon request.
- Communicate with attorneys, clients, and staff to address billing questions while maintaining confidentiality.
- Collaborate with other departments on accounts receivable, client and matter setup, rate management, trust accounting, and related functions.
- Maintain addresses, invoice templates, and e-billing information within the billing system.
- Assist with customized reporting for internal and external clients.
- Prioritize multiple tasks effectively to meet deadlines.
- Manage monthly reports related to billing workload.
- Perform other duties as assigned.
Requirements
- Associate’s degree or equivalent combination of education and relevant work experience required; Bachelor’s degree preferred.
- Minimum of 2 years experience in legal billing and client invoicing.
- Experience with Elite 3E billing software.
- Knowledge of electronic billing processes and procedures.
- Experience with eBillingHub preferred.
- Familiarity with third-party e-billing vendor sites such as Legal Tracker, TyMetrix 360, CounselLink, etc.
- Knowledge of Paperless Proforma preferred.
- Proficiency in Microsoft Office, especially Excel and Word.
- Strong organizational and time-management skills.
- High attention to detail and accuracy.
- Effective problem-solving skills and ability to manage multiple priorities.
- Excellent written and verbal communication skills and strong interpersonal abilities.
- Flexibility to work overtime and weekends if needed.
Compensation and Benefits
Compensation is commensurate with skills, experience, location, and other factors permitted by law. Expected salary ranges by location include:
- California: $56,000 - $114,000
- Colorado: $52,000 - $92,000
- Illinois: $51,000 - $98,000
- Massachusetts: $56,000 - $107,000
- Maryland: $54,000 - $82,000
- Minnesota: $56,000 - $93,000
- Jersey City, NJ: $61,000 - $110,000
- New York: $52,000 - $113,000
- Vermont: $55,000 - $106,000
- Washington: $54,000 - $103,000
- Washington, D.C.: $72,000 - $106,000
These salaries do not include discretionary bonuses, which are non-guaranteed and based on individual and firm performance.
Full-time employees receive benefits including medical and dental coverage, life insurance, short-term and long-term disability insurance, pre-tax flexible spending accounts for medical and dependent care expenses, an employee assistance program, paid time off, paid holidays, and participation in a retirement plan after eligibility requirements are met.
Location
This position may be filled remotely or at any of the firm's U.S. office locations.
Applicants are encouraged to submit a cover letter and resume. The employer is an Equal Opportunity Employer and encourages applications from minorities, females, individuals with disabilities, and veterans.