Overview
A senior-level Billing Specialist III position is available within the Finance team of a well-established engineering and consulting organization. This remote role requires residency in the Eastern or Central time zones and involves preparing complex client invoices, ensuring compliance with policies and regulations, and supporting project managers across multiple locations.
Responsibilities
- Communicate daily with project managers across various office locations
- Prepare, review, and process high-volume, complex invoices independently
- Ensure compliance with client invoicing requirements and company policies
- Submit invoices through multiple client invoicing portals
- Manage multiple billing assignments with shifting priorities and deadlines
- Analyze and verify cost data for billing accuracy
- Create and maintain billing schedules based on contract terms
- Perform account reconciliations and resolve discrepancies
- Support internal and external audits with documentation and explanations
- Organize and maintain billing files and related communications
Requirements
- Bachelor's Degree in Accounting, Finance, or Business Administration; or Associate Degree
- Minimum of 5 years billing experience in a professional services industry
- Familiarity with Time & Material, Fixed Price, and Cost-Plus projects, especially for government-related entities
- Intermediate proficiency in Excel
- Strong problem-solving skills and attention to detail
- Excellent oral and written communication skills
- Ability to adapt quickly in a fast-paced environment
- Highly organized with a professional, courteous, and team-oriented attitude
- Ability to work independently and collaboratively
Preferred Qualifications
- Experience with ERP systems, preferably Oracle Project Accounting
- Background in invoicing, cost monitoring, or project controls related to professional services
Compensation & Benefits
- Salary range: $52,000 - $68,000 per year (dependent on education, experience, and location)
- Medical, dental, and vision insurance
- 401(k) retirement plan
- Health Savings Account (HSA) and Flexible Spending Account (FSA)
- Life, AD&D, short-term, and long-term disability insurance
- Professional and personal development opportunities
- Generous paid time off
- Commuter and wellness benefits
Location
- Remote work from home position
- Candidate must reside in the Eastern or Central time zone