Overview
The organization is seeking a detail-oriented, proactive Bookkeeper / Office Manager to join its team in Madison, NJ. This multifaceted role combines bookkeeping responsibilities with day-to-day office administration to help keep operations running smoothly.
Responsibilities
Financial responsibilities will include:
- Process accounts payable and accounts receivable, including vendor invoices
- Handle check processing, client invoicing, and collections
- Perform monthly bank and credit card reconciliations
- Prepare financial reports, including profit & loss statements and balance sheets
- Maintain accurate general ledger records
- Manage sales tax payments and 1099 preparations
- Support compliance with relevant regulations
- Assist with the year-end close process and audit preparations
Office administration responsibilities will include:
- Oversee office supplies
- Manage vendor relationships
- Coordinate equipment maintenance
- Maintain organized digital and physical filing systems
- Handle correspondence and calendar management
- Support administrative processes that facilitate smooth daily operations
Requirements
- At least 2+ years of experience in bookkeeping and office administration
- Proficiency with accounting software such as QuickBooks, Sage, or similar platforms
- Strong knowledge of Microsoft Office Suite, especially Excel and Word
- Solid understanding of GAAP principles, general ledger accounting, and financial reporting
- Highly organized, detail-oriented, and able to prioritize multiple tasks
- Excellent communication skills and ability to maintain confidentiality
- High school diploma required
Preferred Qualifications
- Degree in Accounting, Finance, or Business
Compensation & Benefits
The client offers a comprehensive benefits package, including:
- Competitive salary
- Health insurance
- Dental and vision coverage
- Paid time off
- Retirement plan options
- Opportunities for professional development and career growth
- Supportive work environment that encourages collaboration and innovation
- Work-life balance with a flexible approach to accommodate individual needs
Location
Madison, NJ