Bookkeeper (Property Management | Buildium & QuickBooks Online) - Remote

Overview

This is a full-time, remote Bookkeeper role supporting the financial operations of a property management company. Work is based in Latin America (remote) with U.S. business hours (EST).

Responsibilities focus on accurate bank reconciliations, property management accounting, accounts payable, and monthly financial reporting using Buildium and QuickBooks Online.

Compensation: $1,500–$2,000 USD/month.

Responsibilities

• Perform bank reconciliations across multiple properties and bank accounts using Buildium
• Review financial records for accuracy and completeness
• Investigate and resolve discrepancies and outstanding items
• Maintain audit-ready financial documentation
• Maintain and update multiple QuickBooks Online company files
• Record and categorize transactions accurately
• Ensure accounting records align with NARPM Chart of Accounts guidelines
• Keep financial records organized and up to date
• Process vendor invoices and accounts payable transactions
• Monitor payment schedules and outstanding bills
• Prevent duplicate payments and billing errors
• Coordinate with vendors regarding payment inquiries
• Complete property management accounting tasks including:
  • Calculate monthly management fees
  • Prepare owner draws accurately and on time
  • Reconcile Buildium and QuickBooks Online data
  • Assist with owner statements and trust account management (when applicable)
• Prepare monthly financial reports and summaries
• Support leadership with financial reporting requests
• Maintain supporting schedules and documentation
• Improve bookkeeping workflows and accounting processes
• Maintain consistency between Buildium and QuickBooks Online
• Identify opportunities to improve reporting accuracy and operational efficiency
• Assist in documenting accounting procedures and best practices

Requirements

• Minimum 2 years of bookkeeping experience
• Experience with property management and/or real estate bookkeeping
• Hands-on experience with:
  • Buildium
  • QuickBooks Online
• Strong understanding of:
  • Bank reconciliations
  • Bookkeeping principles
• Experience managing multiple accounts and entities
• Excellent organizational and time management skills
• Strong written and verbal English communication skills
• Ability to work independently in a remote environment
• Reliable internet connection and a dedicated home office

Preferred Qualifications

• Experience managing books for a property management company
• Experience working with multiple LLCs
• Familiarity with NARPM Chart of Accounts
• Familiarity with Florida landlord-tenant accounting practices
• Experience preparing owner statements
• Experience managing trust accounts
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
• Experience improving accounting workflows and financial systems

Tools & Technology

• Buildium
• QuickBooks Online
• Google Workspace (Docs, Sheets, Drive, Gmail)
• Property management accounting systems

Location

• Latin America (Remote)
• Working hours: U.S. Business Hours (EST)

Compensation & Benefits

• $1,500–$2,000 USD/month

Interview Process

• Assessment (10–15 minutes)
• Client interview
• Offer & onboarding