Bookkeeper (Property Management | Buildium & QuickBooks Online) - Remote

Overview

Full-time, remote Bookkeeper role supporting a property management accounting function for a growing property management company.

You will manage bookkeeping across multiple properties and business entities, ensuring accurate records, timely reporting, and efficient accounting operations. Working hours align with U.S. business hours (EST).

Responsibilities

• Perform bank reconciliations across multiple properties using Buildium
• Review financial records for accuracy and completeness
• Investigate and resolve discrepancies and outstanding items
• Maintain audit-ready financial documentation
• Maintain multiple QuickBooks Online company files
• Record and categorize financial transactions accurately
• Ensure accounting records align with NARPM Chart of Accounts guidelines
• Keep financial records organized and up to date
• Process vendor invoices and accounts payable transactions
• Monitor payment schedules and outstanding bills
• Prevent duplicate payments and billing errors
• Coordinate with vendors regarding payment inquiries
• Calculate monthly management fees
• Prepare owner draws accurately and on time
• Reconcile Buildium and QuickBooks Online data
• Assist with owner statements
• Support trust account management (when applicable)
• Prepare monthly financial reports and summaries
• Support leadership with financial reporting requests
• Maintain supporting schedules and documentation
• Improve bookkeeping workflows and accounting processes
• Maintain consistency between Buildium and QuickBooks Online
• Identify opportunities to improve reporting accuracy and operational efficiency
• Document accounting procedures and best practices (as needed)

Requirements

• Minimum 2 years of bookkeeping experience
• Experience in property management and real estate bookkeeping
• Hands-on experience with:
  • Buildium
  • QuickBooks Online
• Strong understanding of:
  • Bank reconciliations
  • Bookkeeping principles
• Experience managing multiple accounts and entities
• Excellent organizational and time management skills
• Strong written and verbal English communication skills
• Ability to work independently in a remote environment
• Reliable internet connection and dedicated home office

Preferred Qualifications

• Experience managing books for a property management company
• Experience working with multiple LLCs
• Familiarity with:
  • NARPM Chart of Accounts
  • Florida landlord-tenant accounting practices
• Experience preparing owner statements
• Experience managing trust accounts
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
• Experience improving accounting workflows and financial systems

Tools & Technology

• Buildium
• QuickBooks Online
• Google Workspace (Docs, Sheets, Drive, Gmail)
• Property management accounting systems

Compensation & Benefits

• $1,500–$2,000 USD/month

Location

• Remote (Latin America)
• Working hours: U.S. Business Hours (EST)

Metrics for Success (KPIs)

• Accuracy of bank reconciliations
• Timely monthly financial reporting
• Accounts payable accuracy
• Reduction of financial discrepancies
• Accurate owner draw and management fee calculations
• Data consistency between Buildium and QuickBooks Online
• Timely month-end close activities
• Overall financial record accuracy