Bookkeeper (Property Management | Buildium & QuickBooks Online) - Remote

Overview

This full-time, remote Bookkeeper role supports the financial operations of a growing property management company. You will manage bookkeeping for multiple properties and business entities, ensuring accurate records, timely reporting, and efficient accounting operations.

Responsibilities

• Perform bank reconciliations across multiple properties and bank accounts using Buildium
• Review financial records for accuracy and completeness
• Investigate and resolve discrepancies and outstanding items
• Maintain audit-ready financial documentation
• Maintain multiple QuickBooks Online company files
• Record, categorize, and organize financial transactions and keep records up to date
• Ensure accounting records align with NARPM Chart of Accounts guidelines
• Process vendor invoices and accounts payable transactions
• Monitor payment schedules and outstanding bills
• Prevent duplicate payments and billing errors
• Coordinate with vendors regarding payment inquiries
• Calculate monthly management fees
• Prepare owner draws accurately and on time
• Reconcile Buildium and QuickBooks Online data
• Support owner statements and trust account management (when applicable)
• Prepare monthly financial reports and summaries
• Support leadership with financial reporting requests
• Maintain supporting schedules and documentation
• Improve bookkeeping workflows and accounting processes
• Identify opportunities to improve reporting accuracy and operational efficiency
• Assist with documenting accounting procedures and best practices

Requirements

• Minimum 2 years of bookkeeping experience
• Experience in property management and real estate bookkeeping
• Hands-on experience with:
  • Buildium
  • QuickBooks Online
• Strong understanding of:
  • Bank reconciliations
  • Bookkeeping principles
• Experience managing multiple accounts and entities
• Excellent organizational and time management skills
• Strong written and verbal English communication skills
• Ability to work independently in a remote environment
• Reliable internet connection and dedicated home office

Preferred Qualifications

• Experience managing books for a property management company
• Experience working with multiple LLCs
• Familiarity with NARPM Chart of Accounts
• Familiarity with Florida landlord-tenant accounting practices
• Experience preparing owner statements
• Experience managing trust accounts
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
• Experience improving accounting workflows and financial systems

Tools & Technology

• Buildium
• QuickBooks Online
• Google Workspace (Docs, Sheets, Drive, Gmail)
• Property management accounting systems

Compensation & Benefits

• $1,500–$2,000 USD/month

Location & Working Hours

• Location: Latin America (Remote)
• Working hours: U.S. Business Hours (EST)