Calendar Analyst I, CTMS - National Center for Clinical Trials (NCCT)

Overview

This full-time Clinical Research Financial Analyst I role is part of the Office of Clinical Research (OCR) within 10010 NCCT (National Center for Clinical Trials) - Administration. The position supports clinical research administration and financial activities under the direction of a Clinical Research Administration Manager.

• Status: Full time
• Hours per week: 40
• Schedule: Remote
• Remote requirement (approved states): Applicants must reside and perform work from one of the approved states listed: AL, AK, AR, AZ, DE, FL, GA, IA, ID, IN, IL, KS, KY, LA, ME, MI, MO, MS, MT, NC, ND, NE, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, WI, WV, and WY.
• Pay range: $28.55 - $42.85
• Benefits eligible: Yes

Responsibilities

The Clinical Research Financial Analyst I may support pre-award and post-award activities across a portfolio of clinical research studies, including:

• Medicare Coverage Analysis (MCA): Review complex study protocols, sponsor agreements, and informed consent forms to determine whether a study is a qualifying clinical trial.
• Coverage (billing) grid development: Develop coverage (billing) grids in OnCore by analyzing Medicare benefit policies, coverage determinations, and medical practice guidelines related to study-specific interventions (e.g., physical exams, labs, radiological scans).
• Collaboration on MCA and funding sources: Work with the Principal Investigator and clinical research team to finalize the MCA and designate funding sources for research costs.
• Cost analysis and standards library: As needed, develop comprehensive cost analyses for the initial study budget and maintain a library of relevant standards of care, National Coverage Decisions (NCDs), Local Coverage Determinations (LCDs), etc.
• Policy monitoring: Stay current on Medicare, sponsor, and other federal policy and regulatory issues.

Budget Development and Negotiation

• Develop internal study budgets with the Principal Investigator and clinical research team, including all applicable costs.
• Build detailed final budgets by identifying activities, tests, and procedures based on the protocol, study calendar, and other study documents.
• Create visit schedules and budgets in OnCore and, as needed, negotiate with sponsors to reach agreements appropriate to trial costs.
• In collaboration with the Research Billing Team, periodically review patient care charges associated with each clinical research study.
• Coordinate with Special Billing and Department post-award personnel to ensure charges for all patient procedures are treated appropriately.

Financial Management

• Support financial management for clinical trials originating from federal, foundation, and industry funds by performing all accounts receivable functions.
• Generate and send invoices to study sponsors.
• Track and monitor sponsor receivables, including pass-through fees and milestone payments.
• Generate reports for project study financials.
• Reconcile payments received to OnCore and CORE Connect (Oracle Cloud institutional financial system) and notify Financial Services of the appropriate study account to receive payment.
• Resolve sponsor financial issues as needed.
• Determine amounts paid and remaining balances due on assigned sponsor accounts.
• Establish and maintain payment plans with Department Contact guarantors regarding past-due accounts; re-evaluate payment plans when accounts become delinquent.
• Follow up with departments to ensure proper amounts are collected and independently recommend actions regarding account status.
• Initiate calls to departments to confirm proper payment on the research account; mail financial statements to departments.
• Review account balances and communicate with departments by phone and email regarding professional and hospital billing and collection policies and procedures.
• At study completion, support Department post-award personnel and Sponsored Programs in reviewing revenue received prior to close-out of the study account.

Closeout and Analysis

• Support closeout of study activities in OnCore, ClinCard, and EPIC.
• Assist Principal Investigators with budget monitoring and prepare projections.
• Produce ad hoc analyses as needed.
• Serve as a primary user of OnCore, ClinCard, and EPIC.
• Prioritize tasks and assist Manager/Director with special projects and daily work supporting departmental productivity and efficiency.
• Participate in continuing education to support personal development.
• Perform other related duties incidental to the role.

Requirements

• Bachelor’s degree in Business, Accounting, Finance or a related field
• 0-1 years of relevant experience in clinical research or research administration

Preferred Qualifications

• Minimum of 1 year Business Office experience in a healthcare environment or Research Office experience preferred

Compensation & Benefits

Compensation

• Base compensation within the listed pay range ($28.55 - $42.85), based on qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits eligible: Yes

• Comprehensive medical, dental, vision, and retirement benefits
• Paid time off, parental leave, and tuition assistance
• 401(k): 3% company contribution + 3% match
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Education and growth opportunities (as stated)

• Tuition assistance: $5,250 per year for full-time teammates, $2,625 per year for part-time teammates
• Continuing education: $1,500 for full-time, part-time and PRN teammates

Location

Remote role: Applicants must reside and perform work from one of the approved states listed: AL, AK, AR, AZ, DE, FL, GA, IA, ID, IN, IL, KS, KY, LA, ME, MI, MO, MS, MT, NC, ND, NE, NH, NM, NV, OH, OK, PA, SC, SD, TN, TX, UT, VA, WI, WV, and WY.