Overview
This role involves providing senior-level consultative services and functional support for the CAPPS Program, specifically focusing on the Accounts Payable (AP) module. The position is remote but based in Austin, TX, with a 12-month duration and possible extension.
Responsibilities
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Serve as the subject matter expert for the CAPPS Accounts Payable module, including:
- Module coordination and expertise
- Production support and issue resolution
- Configuration and maintenance
- Business process leadership
- Change management and enhancements
- Functional and UAT testing coordination
- Integration with other modules
- Compliance and policy alignment
- Training and user support
- Reporting and analytics
- Release management and patch releases
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Perform functional configuration tasks such as:
- Accounts Payable module setup
- Vendor and vendor location management
- Voucher entry, processing, approvals, and matching (2-way, 3-way, 4-way)
- AP Workbench and batch EDI voucher processing
- Excel voucher uploader
- Single and multi-vendor voucher processing
- Invoice processing and exception handling
- Withholding setup and processing
- Payment cancellation and reissue
- CAPPS to USAS voucher processing
- CAPPS HX recycle browser knowledge
- Month-end and year-end AP activities
- Integration with Purchasing, General Ledger, Asset Management, and Commitment Control
- CAPPS USAS T-Code and system codes configuration
- Open liability reconciliation
- AP reporting and inquiry tools
- Security roles and workflow approvals
- Integration with Cash Receipts, Purchasing, Asset Management, and Project Costing
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Utilize technical skills including:
- Application Designer (records, fields, pages, components)
- SQR and BI Publisher report customization
- SQL proficiency
- PeopleSoft security knowledge, including State of Texas multitenancy requirements
- Planning and maintaining IT security measures
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Monitor CAPPS AP batch jobs by:
- Tracking schedules and execution
- Detecting and responding to failures
- Validating output and managing dependencies
- Performance tuning and documentation
- Communicating and escalating issues appropriately
- Ensuring compliance when altering schedules
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Manage tools and environment knowledge such as:
- PeopleSoft Update Manager (PUM) and Change Assistant
- Fluid UI changes and page navigation
- Lifecycle management and selective adoption
- Elasticsearch/Search Framework
- Data migration and compare reports
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Collaborate cross-functionally by:
- Problem-solving and troubleshooting
- Gathering requirements for break/fix or system enhancements
- Documentation and testing (UAT, regression)
- Incident management using systems like ServiceNow and BOSSDesk
- Communicating with policy personnel, analysts, 100+ agencies, and Managed Services Tier 3 vendor
- Accounting for interdependence on legacy systems (USAS, TINS)
- Providing structured cross-training and comprehensive training/support to agency personnel
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Participate in project-level coordination including:
- Module implementations or enhancements for agencies
- Managing cyclic processes such as fiscal year-end
- Adapting to State of Texas legislative changes, federal mandates, and third-party integrations
- Following client processes, policies, and procedures within project scope and schedule
Location
- Remote position based in Austin, TX
Duration
- 12 months with possible extension