Client Funds Accounting Specialist

Overview

This role involves client funds accounting, including reconciling client-held funds accounts and ensuring accurate, complete financial transactions across multiple bank accounts.

Job Type

Full-time

Responsibilities

• Perform daily bank reconciliation for payroll/tax/benefit accounts to ensure accuracy and completeness of financial transactions (including deposits, withdrawals, and other bank-related activity).
• Investigate and resolve discrepancies between bank statements and cash balance accounts and outstanding items.
• Monitor daily/weekly cash balances by client and across the total client base to ensure remittances are made timely and cash collections are properly recorded and cleared.
• Make adjustments to cash as indicated by reports.
• Collaborate with internal partners to coordinate system fixes as needed.
• Work with the bank for returned items and inquiries.
• Report payroll, tax, and benefit exceptions to partners for review and resolution.
• Reconcile incoming wires/ACH for payroll/tax accounts.
• Review and reconcile Client Credits.
• Provide proof of payments to the Tax Department.
• Assist with monthly financial reconciliations.
• Monitor incoming CFA team email accounts and ensure timely responses.
• Suggest improvements and write procedures to enhance overall process.
• Work toward continued process improvement.
• Assist with new business initiatives as needed.

Requirements

• Bachelor’s degree in finance or accounting.
• 2–5+ years’ experience in payroll service or banking operations strongly desired.
• Ability to work in a fast-paced environment.
• Strong attention to detail.
• Strong communication skills and problem-solving ability.
• Proficiency in MS applications, including Excel and Access.
• High level of integrity.

Physical Requirements

• Ability to sit for extended periods: typically 7–8 hours a day at a desk or workstation.
• Ability to operate a computer, use phone systems, and type, including using multiple software programs and handling multiple inquiries simultaneously.

Preferred Qualifications

• MasterTax, WEX, CobraPoint experience a plus.
• Strong team and individual work ethic preferred.

Compensation & Benefits

• Hourly pay range: $20.00 to $24.00 per hour (base pay may vary based on job-related knowledge, skills, and experience).
• Eligible for an annual bonus and restricted stock unit grant based on individual performance.
• Full range of benefits, including medical, dental, vision, life, disability, and a 401(k) match.

Location

Fully Remote (U.S. Only)

• Work from home or a location of record within the U.S. with no in-office requirements.
• Must be available five days per week during designated work hours.
• Work arrangement may change based on business needs and individual performance, which may include adjustments to on-site requirements or schedule expectations.