Controller (US Remote)

Overview

The organization is seeking a Controller to own accounting operations end to end. This role runs the monthly close, manages accounts receivable and accounts payable, processes payroll, administers cash and corporate cards/expenses, and produces the monthly reporting used by leadership and the board.

This is a fully remote position for an individual based on the East Coast of the USA.

Responsibilities

• Run the month-end close, including:
  • Prepare and post journal entries
  • Reconcile every balance sheet account
  • Run bank reconciliations
  • Maintain prepaids, accruals, and fixed assets
  • Own the close calendar and ensure deadlines are met
• Accounts receivable (AR):
  • Invoice customers
  • Chase payment
  • Maintain healthy AR aging
  • Serve as the main point of contact for billing questions
  • Work with sales on order-to-cash items
• Accounts payable (AP) and cash:
  • Handle vendor setup
  • Manage bill runs
  • Address payment discrepancies
  • Run the weekly disbursement process
  • Maintain a rolling cash forecast and flag issues early
• Payroll:
  • Process payroll
  • Prepare related journal entries
  • Reconcile payroll GL accounts
• Credit cards and expenses:
  • Administer corporate cards and the expense platform
  • Reconcile card activity
  • Enforce the expense policy, including questioning charges that do not make sense
• Reporting and finance operations:
  • Produce the monthly reporting pack (P&L and balance sheet variance analysis vs. budget)
  • Prepare the monthly package for the external CPA
  • Support annual tax filings, audit requests, and lender/investor diligence
• NetSuite ownership:
  • Serve as system owner
  • Keep the chart of accounts clean
  • Identify processes that are being done manually that could be handled in NetSuite
• Process documentation and controls:
  • Document current processes
  • Improve what does not work
  • Build appropriate controls for a company of this size
• Tax preparation liaison:
  • Primary contact for the outside CPA firm
  • Gather, organize, and deliver requested financial data, schedules, and receipts
• Budgeting and forecasting:
  • Assist management with annual budgets and track financial performance variances
• Insurance and risk management:
  • Manage the company’s core insurance portfolio
  • Review vendor and client contracts to ensure indemnity clauses are reasonable
  • Verify external contractors provide valid Certificates of Insurance (COIs) before starting work

Requirements

• 7+ years of accounting experience
• Bachelor’s degree in Accounting or a related field
• Owned a close process end to end (not just a portion)
  • Able to explain reconciliations and how issues are handled when accounts do not tie
• Fully proficient with NetSuite, including day-to-day experience
• Ability to work independently with minimal oversight (manager is five hours ahead and finance leadership is fractional)
• Strong written communication skills for explaining numbers to non-finance stakeholders
• Comfort operating as the accounting function owner in a team of one (inside a company of 35)

Preferred Qualifications

• None specified.

Compensation & Benefits

• Salary range: $100,000 - 110,000 depending on experience
• Stock options
• Benefits:
  • 100% paid medical, dental, and vision
  • Short term and long term disability
  • Unlimited vacation time
  • 401(k) program with matching benefit
• Equipment/support:
  • MacBook and accessories for working from home
• Other:
  • Annual company retreats

Location

• This person must be based on the East Coast of the USA and be looking to work remotely.
• Manager is based in London; teammates are distributed from East to West Coast, Canada, and in between.
• No expectation of regular travel beyond the annual company retreat.