Equity Administrator

Overview

This role supports the organization’s equity program. You will own day-to-day equity operations, ensuring the cap table remains accurate and audit-ready, and that every grant, exercise, and leaver is handled correctly and on time.

You will partner with Finance, Legal, and People to translate board-approved decisions into clean records and clear communication, including issuing grants and supporting 409A and local valuations. You’ll also answer employee questions about their equity.

Responsibilities

• Maintain an accurate, audit-ready cap table and supporting records
• Administer equity activities including:
  • Grants
  • Vesting
  • Exercises
  • Terminations
  • Settlements
  • Reconciliations
• Manage equity administration across multiple jurisdictions, including:
  • Tracking globally mobile participants
  • Coordinating with Tax and Payroll
• Reconcile equity data with People, Talent, Payroll, and Accounting records
• Provide equity process support and controls, including building and documenting processes
• Manage deadlines independently and resolve discrepancies
• Support employees by communicating clearly and treating employee questions as customer inquiries
• Use automation and AI where it improves speed and reliability for repetitive workflows
• Support stock-based compensation reporting needs, including providing reliable data to Finance for US GAAP and local reporting requirements

Requirements

• Hands-on experience administering equity in a cap table or stock plan platform such as Carta, including grants, vesting, exercises, terminations, settlements, and reconciliations
• Experience administering equity across multiple jurisdictions, including tracking globally mobile participants and coordinating with Tax and Payroll
• Strong understanding of stock options, RSUs, vesting schedules, and employee lifecycle changes; working knowledge of relevant tax-advantaged schemes such as US ISOs and UK EMI or CSOP plans
• Experience reconciling equity data with People, Talent, Payroll, and Accounting records
• Understanding of stock-based compensation accounting sufficient to provide reliable data and support Finance with US GAAP and local reporting requirements
• Experience building and documenting equity processes and controls; ability to manage deadlines independently and resolve discrepancies
• Clear communication skills, sound judgement when handling confidential information, and a strong focus on employee support

Preferred Qualifications

• Experience at a fast-growing startup
• Familiarity with 409A processes
• Record of automating equity workflows
• Certification (e.g. CEP or similar)
• Experience with IPO process or supporting transition from private to public

Compensation & Benefits

• Annual discretionary stipend for professional development
• Annual discretionary stipend for social travel to meet up with colleagues each year, however you choose
• Annual company offsite in a new location (past offsites have included Croatia and Italy)
• Monthly co-working stipend if not located near one of the main hubs
• Equity is part of the compensation package for the people building the organization

Location

Remote role, executable between Central European and Eastern US timezones. If preferred, you can work from one of the organization’s global offices.

Equal Opportunity

The employer is an equal opportunity employer and does not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability, or other legally protected statuses.