Equity Administrator

Overview

This role supports the day-to-day administration of employee equity, ensuring the cap table remains accurate and audit-ready while grants, exercises, and leaver events are handled correctly and on time. The position works closely with Finance, Legal, and People to convert board-approved decisions into clear records and communication.

Responsibilities

• Administer equity operations, including grants, vesting, exercises, terminations, settlements, and reconciliations
• Keep the cap table accurate, audit-ready, and up to date
• Manage equity events for globally mobile participants across multiple jurisdictions
• Support 409A processes and local valuations
• Issue grants and handle employee questions related to equity
• Reconcile equity data with People, Talent, Payroll, and Accounting records
• Assist Finance with stock-based compensation accounting data to support US GAAP and local reporting requirements
• Build, document, and maintain equity processes, controls, and workflows
• Independently manage deadlines and resolve discrepancies
• Communicate clearly and exercise sound judgment when handling confidential information

Requirements

• Hands-on experience administering equity in a cap table or stock plan platform such as Carta, including grants, vesting, exercises, terminations, settlements, and reconciliations
• Experience administering equity across multiple jurisdictions, including tracking globally mobile participants and coordinating with Tax and Payroll
• Strong understanding of stock options, RSUs, vesting schedules, and employee lifecycle changes
• Working knowledge of relevant tax-advantaged schemes such as US ISOs and UK EMI or CSOP plans
• Experience reconciling equity data with People, Talent, Payroll, and Accounting records
• Understanding of stock-based compensation accounting sufficient to provide reliable data and support Finance with US GAAP and local reporting requirements
• Experience building and documenting equity processes and controls, managing deadlines independently, and resolving discrepancies
• Clear communication skills and a strong focus on employee support

Preferred Qualifications

• Experience at a fast-growing startup
• Familiarity with 409A processes
• Record of automating equity workflows
• Certification (e.g. CEP or similar)
• Experience with IPO process or supporting transition from private to public

Compensation & Benefits

• Equity is a significant part of compensation.
• Annual discretionary stipend for learning and development
• Annual discretionary stipend for social travel to meet colleagues each year, however you choose
• Annual company offsite (past locations included Croatia and Italy)
• Monthly co-working stipend if not located near one of the main hubs

Location

Remote-first, executable from anywhere in Central Europe or Eastern US timezones. Offices are available in London, New York, and Warsaw.

Equal Opportunity Statement

The employer is an equal opportunity employer and does not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability, or other legally protected statuses.