Overview
A leading organization in the technology and AI sector is seeking an Event Finance & Operations Contractor to join their Global Communications Events team. This role supports a variety of high-profile executive, employee, and press/analyst events with a focus on financial management and operational coordination.
Location: Remote
Pay Rate: $50/hr W2
Responsibilities
- Manage and maintain detailed event budget trackers across multiple events and fiscal quarters.
- Support quarterly financial forecasting, reconciliation activities, and monitor purchase order (PO) status, invoices, and vendor expenditures.
- Coordinate operational workflows with vendors, agencies, and partners to ensure smooth event execution.
- Develop and maintain operational documentation, templates, trackers, and process workflows to standardize event management.
- Identify operational risks, gaps, and escalation items; assist in developing event operations infrastructure and playbooks.
Requirements
- Minimum of 5 years of experience in event operations, finance, program management, or related fields.
- Strong proficiency in Excel, including financial tracking, forecasting, reconciliation, and reporting; experience with AirTable is a plus.
- Experience managing POs, invoices, vendor contracts, and budget forecasting.
- Exceptional organizational skills with the ability to manage multiple projects in a fast-paced environment.
- Excellent written communication skills and ability to create clear process documentation.
Compensation & Benefits
- Immediate start with a full-time contractor engagement through Q1, with potential for extension.
- Flexible remote work environment.
- Upon completion of waiting period, eligibility for benefits including:
- Medical and Prescription Drug Plans
- Dental Plan
- Vision Plan
- Health Savings Account
- Health Flexible Spending Account
- Dependent Care Flexible Spending Account
- Supplemental Life Insurance
- Short Term and Long Term Disability Insurance
- Business Travel Insurance
- 401(k) with company match
- Weekly pay
Location
Remote position
This role offers the opportunity to work on global events within a dynamic and innovative team, gaining valuable experience in event finance and operations management.