Overview
This role is responsible for accurate, compliant, and timely delivery of global payrolls, with hands-on ownership of the US payroll function and exposure to global payroll operations.
Candidates may apply from either the US or UK; advanced experience with US payroll is an essential requirement.
Responsibilities
- Own and administer end-to-end US payroll processing in ADP, including regular and off-cycle payroll runs, ensuring accuracy, timeliness, and compliance with federal, state, and local requirements.
- Prepare, validate, and process payroll inputs including new hires, terminations, leave of absence, garnishments, benefits deductions, tax withholdings, and other payroll changes.
- Resolve payroll discrepancies and employee queries promptly, escalating complex or high-risk issues as appropriate.
- Prepare and support periodic and annual US payroll and tax reporting, including W-2s, W-4s, 401(k) reporting, and responses to agency notices.
- Ensure accurate administration of statutory and benefits-related deductions, including 401(k), benefits-in-kind, pension contributions, and garnishments.
- Coordinate international payroll inputs with in-country payroll bureaus and providers, ensuring accurate and timely submission of new hires, terminations, employee changes, and benefits data.
- Manage data collection and submissions for international statutory reporting requirements, including P60s, P11Ds, annual tax filings, and equivalent in-country returns.
- Partner with international providers and internal stakeholders to resolve payroll queries and maintain accurate payroll documentation and submission calendars.
- Work with Finance on payroll reconciliations, funding, disbursements, and intercompany payroll cost recharges, ensuring payrolls are completed and reconciled in line with internal controls.
- Monitor changes to payroll legislation and regulations and update processes and documentation as required.
- Review payroll processes and controls to identify opportunities to improve efficiency, accuracy, and consistency across global payroll operations.
- Lead internal and external audit responses by providing accurate payroll data, documentation, and analysis as required.
- Partner with HR, Total Rewards, and Finance to ensure payroll practices align with company policies and programmes.
- Serve as a subject-matter expert and trusted point of contact for payroll queries from employees and managers.
- Own the global payroll inbox, ensuring queries are triaged, tracked, and resolved accurately within agreed service levels.
- Support business continuity with clear, up-to-date payroll processes and documentation.
Requirements
- 6+ years of payroll experience, including hands-on ownership of US payroll processing.
- Advanced knowledge of US payroll, including federal and state tax requirements, wage and hour rules, benefits-in-kind, 401(k), and statutory deductions.
- Hands-on experience using ADP; experience configuring or troubleshooting within ADP is strongly preferred.
- Experience coordinating international or multi-country payroll with external payroll bureaus or in-country providers.
- Strong understanding of international payroll processes and statutory reporting requirements.
- Strong Excel and data analysis skills, with the ability to work accurately across complex payroll data.
- Experience reviewing payroll processes and controls, with a continuous-improvement mindset.
- Strong organizational skills, able to manage multiple payroll cycles, deadlines, and changing priorities.
- Strong analytical and problem-solving skills, with sound judgment around when to escalate issues.
- Excellent communication and stakeholder management skills, with the ability to build relationships and influence across functions and regions.
- Ability to work independently while collaborating effectively with Total Rewards, HR, Finance, and international stakeholders.
- Strong process documentation skills and a commitment to maintaining accurate, audit-ready records.
- High degree of accuracy, discretion, and integrity when handling confidential payroll, compensation, and personal data.
- Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred.
- Professional payroll qualification such as CPP, or equivalent, preferred.
- Comfortable working in a fast-paced, high-volume, globally distributed organization and able to adapt to changing priorities.
Compensation & Benefits
- Salary range (for US candidates only): $110,000 - $125,000
- Base salary may vary based on professional and academic experience, training, and role responsibilities. In addition to base salary, a total compensation package with benefits is offered.
Location
Open to candidates applying from either the US or UK.