Grants & Contracts Analyst (Center for Research and Reform in Education & Institute for Education Policy)

Overview

The organization is seeking a Grants & Contracts Analyst to support Finance Managers for two education-focused units:

• Center for Research and Reform in Education (CRRE): 60%
• Institute for Education Policy (IEP): 40%

This role initially emphasizes pre-award activities and may expand to include award processing and post-award activities as needed. The expected time split is three full days per week with CRRE and two full days per week with IEP.

Responsibilities

Provide dedicated research funds support for both pre-award and post-award functions, including (but not limited to):

• Assisting with proposal preparation
• Budget preparation
• Account reconciliation
• Billing/invoicing
• Writing standard reports
• Supporting close-out procedures

This position supports the timely, effective, and efficient functioning of sponsored funding and requires close collaboration with faculty and staff.

Pre-Award

• Compile proposal documents from faculty and enter all information for institutional review.
• Request set up of sponsor.
• Create requests for subaward creation.
• Request pre-award accounts as appropriate.
• Develop understanding of institutional policies for pre-award grant processes and sponsor guidelines.
• Ensure compliance across grant and contract management areas, including sponsor organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, and related requirements.

Post-Award

• Request allocation accounts, including subaward allocations.
• Distribute payroll allocations based on new awards or the ending of existing awards.
• Prepare Prior Approval Requests and supporting documentation.
• Match transactions posted to supporting documentation on a monthly basis (statement reconciliation) and ensure compliance.
• Prepare monthly projection reports and effort charts.
• Assign program income to applicable GL codes under the grant.
• Initiate payment processes to independent contractors/vendors.
• Enter progress report information into federal systems or other sponsor systems for reporting nonfinancial information to sponsors.
• Assist with subaward closeout and reconciliation worksheets.
• Submit subrecipient invoices.
• Submit customized manual invoices (e.g., clinical trials) to sponsors and upload to systems.
• Update budget details for new obligations/increments.
• Enter cost transfers.
• Perform other duties as requested.

Additional Responsibilities

• Prepare contract paperwork to route to institutional Research Administration through the Agreement Workflow System.
• Work with Sponsored Projects Shared Services to set up awards.

Minimum Qualifications

• Bachelor’s Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the organization’s equivalency formula.
• Successful completion of the Research Administration Training Program (13–15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

• Three or more years of administrative/budgeting experience.
• General knowledge and understanding of the organization’s accounting system and related fiscal offices.
• Excellent with Excel spreadsheets.
• Experience with Concur, JHURA, JAWS, and SPSS.

Technical Qualifications & Specialized Certifications

• General knowledge of accounting and budgeting theory and practices.
• General understanding of external Federal Guidelines and procedures regarding grants and contracts.

Technical Skills & Expected Level of Proficiency

• Analytical Skills — Developing
• Attention to Detail — Developing
• Grant Closeout Procedures — Developing
• Grant Proposal Preparation — Developing
• Grant Regulations — Developing
• Grants and Contracts Management — Developing
• Oral and Written Communications — Developing
• Record Keeping — Developing
• Regulatory Compliance — Developing
• Relationship Management — Developing

Classification & Schedule

• Classified Title: Grants & Contracts Analyst
• Role/Level/Range: ATP/03/PC
• Employee group: Full Time
• Schedule: 5 days a week, 37.5 hours per week
• FLSA Status: Exempt

Compensation & Benefits

• Starting Salary Range: $55,145 - $96,760 annually (Targeted $70,000)

Location

• Remote
• Department: Cntr for Research & Reform in Education
• Personnel area: School of Education