Head Start Grants Management Specialist- REMOTE

Overview

This role supports Head Start (HS) and Early Head Start (EHS) grantees with ongoing, prompt, and accurate fiscal assistance, while also providing high-quality grants management services to Federal staff. Responsibilities include preparing and tracking grants through review and funding processes, monitoring grant documents and fiscal performance, resolving grant issues, and preparing grant closeouts.

Please note: This position is not currently available for immediate hire. The organization is proactively building a pipeline of qualified candidates in anticipation of a future staffing need. Candidates may be considered for opportunities as they become available.

Responsibilities

• Review and take action on applications so they may be funded 30 days prior to a grantee’s refunding date.
• Prepare continuation Financial Assistance Awards (FAAs) with cover letters for mailing out 30 days prior to a grantee’s refunding date.
• Prepare and track grants through the review and funding process, including:
  • Completed grant review checklist
  • Timely contact with grantees to resolve issues
  • Negotiation sheets and FAAs prepared in Grants Solutions software
  • Briefing meetings with program staff and management leading to annual continuation grant awards, program improvement grant awards, cost-of-living grant awards, and one-time funding awards to grantees
• Monitor timeliness, receipt, and accuracy of:
  • Grant applications
  • Financial reporting documents
  • Financial drawdowns
• Correspond with grantee staff on a regular basis.
• Monitor ongoing fiscal performance of grantees, including:
  • Evaluation of required fiscal reports
  • Wage comparability study
  • Resolution of audit findings and recommendations
  • Resolution of community/individual complaints
• Prepare grant closeouts, including:
  • Completed closeout checklist
  • Assurance that reports and audits have been reviewed for completeness and correctness
  • Closeout letter sent to the grantee
  • Closeout award processed in the Grants Solutions software system

Basic Qualifications

• Bachelor’s degree from an accredited university or college (preference for Accounting, Business Management, or a related field).
• 2+ years of progressive professional experience.
• 2+ years of experience related to federal discretionary grants management (non-profit or for-profit) including regulatory compliance monitoring and oversight.
• 1+ years of experience aggregating, analyzing, charting, graphing, and reporting on data gathered from multiple sources, including presenting findings.
• 1+ years knowledge and experience with the administration of discretionary grants (preference for Head Start/Early Head Start Programs).
• 1+ years’ experience with Microsoft Outlook, Word, Excel, and PowerPoint.
• Must have a valid driver’s license and successfully pass a Motor Vehicle Records (MVR) check.

Preferred Qualifications

• Experience with Grant Solutions.
• Background and training in accounting and/or financial management, including audit resolution activities.

Professional Skills

• Excellent verbal and written communication skills.
• Strong analytical, problem-solving, and decision-making capabilities.
• Strong team player with the ability to collaborate and work closely with Regional Office staff and other partners.
• Ability to work with all levels of internal staff and outside clients.
• Superior attention to detail and ability to meet stringent deadlines.
• Ability to be flexible, multi-task, prioritize, and manage multiple activities simultaneously in a fast-paced, changing environment.
• Exceptional interpersonal skills, including courtesy, professionalism, and a cooperative attitude.
• Ability to build productive business relationships.
• Excellent time management and communication skills.
• Ability to exercise good judgment, discretion, tact, and diplomacy.

Compensation & Benefits

• Pay range for full-time employment: $55,665.00 - $94,631.00
• Final pay is determined by multiple factors, including relevant work experience, skills, certifications and competencies aligned to the role, geographic location, education and certifications, and contract provisions regarding labor categories specific to the position.

Location

• Nationwide Remote Office (US99)

Work Authorization

All candidates must be authorized to work in the United States. This position is not eligible for new H-1B visa sponsorship by the organization. Candidates who currently hold valid work authorization may be considered for a change of employer petition, subject to company policy and applicable immigration requirements.

Additional Notes

• Application must be submitted directly by the applicant for consideration; failure to do so may result in exclusion.
• Reasonable accommodations are available for disability or religious purposes in connection with the application process and employment.
• The use of artificial intelligence (AI) tools to generate or assist with responses during interviews (in-person or virtual) is not permitted to maintain the integrity and authenticity of the interview process.