HR Operations & Payroll Specialist

Overview

This role involves serving as an HR Operations & Payroll Specialist responsible for managing day-to-day financial tracking, HR administrative operations, and payroll compliance for a dedicated brand portfolio. The position requires strong quantitative reasoning, analytical judgment, and the ability to work independently to develop streamlined administrative and financial workflows.

Responsibilities

• Manage tracking, auditing, and execution of monthly payments for all recruiting and HR team software subscriptions.
• Organize, audit, and maintain digital files for critical talent documents such as signed offer letters, independent contractor agreements, and compliance paperwork.
• Collaborate with the Head of HR to prepare payroll cycles, maintaining accurate global contractor billing and internal tracking.
• Reconcile department expenses, vendor invoices, and contractor billings to ensure operational costs are correctly coded and processed on time.
• Transition between digital ledger systems (e.g., QuickBooks), payroll platforms, and complex HR tracking sheets to produce clean, audit-ready reports for leadership.

Requirements

• Minimum of 3 years experience managing payroll for an organization with 200+ employees.
• Exceptional organizational skills with the ability to manage high volumes of sensitive HR, recruiting, and financial documentation independently.
• Proficiency with payroll systems such as QuickBooks, automated invoicing software, and advanced Excel features.
• Strong quantitative and problem-solving skills to connect operational metrics like software spend and contractor costs to the brand portfolio's financial performance.
• Effective cross-team communication skills to clearly explain financial trends, budget constraints, and compliance requirements to creative and recruiting teams.

Working Hours

• Remote-first and asynchronous work environment.
• Strong overlap with US Eastern Time Zone (EST) business hours is required to support real-time troubleshooting, banking approvals, and communication related to weekly and monthly payment cycles.

Application Instructions

Applicants should submit a resume along with a brief description of a previous financial workflow they optimized. Include examples of financial data management such as handling high-volume invoice processing and preferred reconciliation methods.

Compensation & Benefits

Information not provided.

Location

Remote - Worldwide

Equal Opportunity Statement

The employer is an equal opportunity organization committed to creating an inclusive environment for all employees. All qualified applicants will be considered regardless of race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex, gender identity or expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification in accordance with applicable laws. Accommodations are available upon request for applicants with disabilities or special needs.