Overview
A leading provider of high-quality battery technology and power management solutions is seeking a Logistics and Order Management Specialist. The organization develops and supplies premium products to major manufacturers worldwide in medical, test & measurement, military, and robotics industries, with over 30 years of dynamic growth.
Responsibilities
- Manage operational order processing from receipt through invoicing, including coordination of Return Material Authorizations (RMAs).
- Track accounts receivable (A/R) balances to ensure timely payments; maintain A/R aging summaries and apply payments using QuickBooks.
- Schedule payments for approved accounts payable (A/P) invoices; maintain A/P aging summaries and records in QuickBooks.
- Post employee-approved expenses in QuickBooks.
- Prepare weekly and monthly bookkeeping reports based on bank data and reconciliations.
- Perform month-end reconciliations with A/P in QuickBooks and A/R reports with the German headquarters.
- Maintain and reconcile month-end inventory records in QuickBooks against warehouse data.
- Prepare monthly cash flow forecast reports.
- Conduct monthly bank reconciliations and review all monthly transactions for accuracy.
- Finalize month-end bookkeeping and prepare monthly financial statements and general ledger.
- Assist distributor base with inventory management of products.
- Manage Point of Sale (POS) reports from distributors.
- Coordinate, organize, and control cross-company delivery processes.
- Ensure receipt of all relevant shipping requirement information.
- Work with local and international freight forwarders to monitor timely import shipments to the United States from manufacturing plants.
- Create order-related shipping documents, including dangerous goods handling and customs documentation for international partners; organize transport with external logistics partners.
- Manage transportation cost controls for freight import and export requirements.
- Support the sales team with customer-related operational concerns as needed.
- Coordinate with customers and internal headquarters for production planning, purchasing, and warehousing.
- Continuously track and implement legal changes and regulations concerning customs and foreign trade.
Requirements
- Ability to accurately understand and process shipping specifications.
- Proficiency in preparing order-related shipping documents for import and export.
- Familiarity with regulations regarding recycling of hazardous goods, including electronic products and lithium batteries.
- Knowledge of customs and foreign trade regulations across U.S. states and Canadian provinces.
- Proven experience with importing dangerous goods.
- Experience preparing shipping documents and managing RMAs.
- Ability to maintain cost controls and efficiency by obtaining quotes from transport and brokerage partners.
- Detail-oriented to ensure accuracy in pricing, tariffs, shipping modes, and lead times.
- Ability to collaborate with international teams to improve logistics planning processes.
- Strong conceptual, analytical, operational, and problem-solving skills.
- Understanding and ability to document A/R and A/P transactions.
- Monthly accounting reporting skills.
- Experience with QuickBooks preferred.
Compensation & Benefits
- Competitive remuneration model.
- Attractive additional benefits.
- Opportunities for continuous professional development and training.
Location
This role involves coordination with international teams and may require interaction with headquarters in Germany and distributors in the United States and Canada.
Interested candidates who thrive in an international environment and want to contribute to a growing company are encouraged to apply with their salary expectations and earliest possible start date.