Part-Time Bookkeeper / Recruitment Administrator (AU Experience Preferred)

Overview

This part-time Bookkeeper / Recruitment Administrator role combines day-to-day bookkeeping with administrative support for recruitment activities. The successful candidate will maintain accurate financial records, assist with accounts payable and receivable, prepare routine reports, and help coordinate recruitment administration.

Responsibilities

Bookkeeping & Financial Administration

• Record and maintain accurate financial transactions
• Prepare and issue invoices and receipts using approved information
• Track accounts payable and accounts receivable
• Monitor outstanding invoices and follow up on payments as directed
• Organize and code expense receipts and supporting documents
• Assist with bank and credit card reconciliations
• Maintain clear digital records for transactions and financial documents
• Prepare routine bookkeeping summaries and reports for management
• Identify missing, inconsistent, or unusual information and raise it for review
• Assist with payroll and timesheet administration as required

Recruitment Administration

• Maintain accurate and up-to-date candidate, client, and placement records
• Update recruitment trackers, spreadsheets, or applicant management systems
• Assist with formatting candidate profiles, CVs, and other recruitment documents
• Coordinate interview schedules and send approved confirmations or reminders
• Follow up on outstanding candidate or client information
• Assist with preparing approved placement and onboarding documents
• Keep recruitment files organized and handle personal information confidentially

General Administration

• Manage electronic files and keep documents organized
• Assist with data entry, spreadsheet updates, and routine correspondence
• Maintain task lists and follow up on outstanding administrative actions
• Provide general administrative support to the team as required
• Suggest practical improvements to bookkeeping and administration processes

Authority & Responsibilities

• Management retains responsibility for financial approvals, payment authorization, payroll approval, and final review of accounts
• Prepare and maintain records, flag discrepancies, and submit information for approval
• Handle candidate, client, and financial information confidentially

Requirements

• Previous experience in bookkeeping, accounts administration, or a similar role
• Practical understanding of invoicing, accounts payable and receivable, and reconciliations
• Experience with accounting software such as Xero, MYOB, or QuickBooks
• Strong spreadsheet and data-entry skills
• High attention to detail and numerical accuracy
• Good written and spoken English
• Strong organization and time-management skills
• Ability to manage recurring tasks and meet deadlines
• Discretion when handling financial, client, and candidate information
• Reliable internet connection and a suitable remote-work environment

Preferred Qualifications

• Experience supporting a recruitment, employment, or staffing business
• Familiarity with applicant tracking systems, recruitment CRMs, or candidate databases
• Experience assisting with payroll, timesheets, or placement administration
• Experience working with Australian businesses and documentation

Tools & Systems

• Xero, MYOB, QuickBooks, or similar accounting software
• Microsoft Excel or Google Sheets
• Microsoft 365 or Google Workspace
• Applicant tracking, recruitment CRM, or database systems
• Online file storage and document-management tools

Compensation & Benefits

• Salary: $800 AUD per month
• Holidays: TBA

Working Hours

• Part-Time (20 hours per week; schedule to be agreed)