Part-Time Payroll Tax Specialist

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Posted Sep 26, 2026

Remote · US · ask about Worldwide Part Time

$32 – $40/hr

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Overview

Remote position, part-time (15–20 hours per week).

The organization is seeking a part-time Payroll Tax Specialist to support clients with multi-state payroll tax compliance. This role involves owning complex payroll tax matters end-to-end, including registrations, filings, agency notices, deadlines, and regulatory updates. A Monday–Friday schedule is required to remain available to clients.

Responsibilities

Register companies for new state and local tax accounts, including SUI, SIT, and applicable local withholding or occupational taxes, as clients expand into new jurisdictions
Complete manual payroll tax filings and remittances (federal, state, and local) when automated filing isn’t available or an issue requires hands-on correction
Prepare and file payroll tax returns (Forms 941, 940, and state quarterly/annual returns) and year-end forms (W-2, W-2c) accurately and on time
Research and resolve complex payroll tax issues, including discrepancies, agency notices, penalty assessments, and filing errors, working directly with the IRS and state/local agencies
Help clients regain access to locked, suspended, or otherwise inaccessible state and local tax accounts, including navigating agency identity verification and account recovery processes
Monitor unemployment tax rates and manage SUTA rate changes, voluntary contributions, and rate protests where advantageous
Serve as the client-facing payroll tax subject matter expert, advising on withholding elections, multi-state and reciprocity agreements, remote-employee taxation, and reporting requirements
Reconcile payroll tax liabilities and identify and correct discrepancies before they become filing issues
Track federal, state, and local legislative and regulatory changes affecting payroll tax, and proactively update clients and internal processes
Maintain strong client relationships by providing responsive, high-quality service on payroll tax questions and issues

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Requirements

5+ years of hands-on experience in payroll tax compliance, ideally supporting multiple clients or entities across many states
Demonstrated experience registering companies for new-state SUI/SIT and local tax accounts
Strong working knowledge of federal and state payroll tax regulations (FICA, FUTA, SUTA, state income tax withholding, local taxes)
Experience researching and resolving payroll tax notices directly with the IRS and state agencies
Experience with ADP Workforce Now required; familiarity with Paylocity, Gusto, or other payroll/HRIS platforms is a plus
Exceptional attention to detail and accuracy; comfortable owning compliance deadlines independently
Strong written and verbal communication skills, with the ability to explain tax concepts clearly to non-technical clients
Ability to work Monday–Friday and flexibility to take on additional hours as client needs arise

Preferred Qualifications

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
Bachelor’s degree in Accounting, Finance, or Business Administration

Compensation & Benefits

$32–$40 per hour, based on experience

Equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.