Part Time QuickBooks Online Bookkeeper

Overview

This part-time role supports daily and weekly bookkeeping and accounting coordination for multiple businesses, including day-to-day financial recordkeeping and direct collaboration with an outside CPA firm.

Schedule is approximately 20–25 hours per week initially, with potential for growth. Compensation is competitive and based on experience.

Responsibilities

Accounts Receivable

• Create and send customer invoices based on approved job documentation.
• Receive and accurately apply customer payments.
• Combine received payments into bank deposits that match actual bank transactions.
• Monitor outstanding customer balances and follow up on overdue invoices.
• Maintain accurate A/R aging reports.

Accounts Payable

• Enter and properly categorize vendor invoices and expenses.
• Track payment due dates and prepare payments for management approval.
• Maintain accurate vendor balances and A/P aging reports.
• Track expenses by company, property, or project when applicable.
• Organize and maintain receipts and supporting documentation.

Payroll Administration

• Coordinate payroll processing using ADP.
• Review employee hours and pay rates against management-approved records.
• Prepare payroll for final management approval.
• Coordinate with the CPA to ensure payroll transactions are recorded correctly.

QuickBooks Online Management

• Maintain accurate and up-to-date transaction records.
• Properly record and match payments, deposits, expenses, and processing fees.
• Identify and research discrepancies.
• Maintain separate and accurate accounting records for multiple businesses.
• Track intercompany transactions, reimbursements, and related expenses.
• Work with the CPA firm on bookkeeping procedures and resolving accounting issues.

Financial Reporting & Organization

• Provide weekly reports of outstanding receivables, upcoming payables, and cash balances.
• Identify overdue payments and financial items requiring management attention.
• Maintain organized financial records and documentation.
• Communicate directly with the CPA firm to ensure monthly accounting processes run smoothly.

Requirements

• Strong, hands-on experience with QuickBooks Online.
• Experience managing accounts receivable, accounts payable, and bank deposits.
• Understanding of bookkeeping fundamentals and financial recordkeeping.
• Experience coordinating or processing payroll.
• Excellent organizational skills and attention to detail.
• Ability to work independently, prioritize responsibilities, and meet deadlines.
• Strong communication and problem-solving skills.

Preferred Qualifications

• Experience managing bookkeeping for multiple companies.
• Experience with ADP payroll.
• Familiarity with construction, restoration, service-based businesses, or real estate accounting.
• Experience working directly with an outside CPA firm.

Compensation & Benefits

• Competitive compensation based on experience.
• Flexible work from home options available.

Location

• Flexible work from home options available.