Overview
This role involves managing end-to-end payroll operations across multiple U.S. states. You will ensure accurate, timely, and compliant payroll processing for employees in varying tax jurisdictions, while partnering closely with People Ops to navigate multi-state employment law and taxation. In addition to payroll processing, you will own the accounting side of payroll, including journal entries, reconciliations, and ensuring payroll costs are accurately reflected in the general ledger each close cycle.
Responsibilities
- Process bi-weekly payroll for employees across multiple entities and 30+ states, ensuring accuracy of wages, deductions, garnishments, and tax withholdings
- Maintain compliance with federal, state, and local payroll tax regulations, including SUI/SUTA rates, state income tax withholding, and local tax jurisdictions
- Register and maintain state and local tax accounts as the organization expands into new states
- Reconcile payroll tax filings (941, 940, state quarterly returns, W-2s, W-2Cs) and coordinate with third-party tax filing vendors
- Reconcile payroll general ledger accounts monthly and resolve discrepancies with the Accounting team
- Respond to employee inquiries regarding pay, deductions, and tax withholding across jurisdictions
- Manage year-end payroll processes, including W-2 preparation, corrections, and annual reconciliations
- Support internal and external payroll audits, providing documentation and variance explanations
- Identify and implement process improvements to increase payroll accuracy and efficiency
- Stay current on multi-state payroll legislation and proactively flag compliance risks
Requirements
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
- 3+ years of payroll accounting experience, with at least 2 years processing payroll across multiple states
- Strong knowledge of multi-state payroll tax rules, reciprocity agreements, and wage/hour laws
- Experience with payroll systems such as Rippling, ADP, Paylocity, UKG, or similar
- Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, reconciliations)
- Strong understanding of GAAP as it relates to payroll accruals and journal entries
- High attention to detail and ability to manage confidential information with discretion
- Excellent organizational skills with the ability to manage multiple deadlines
Preferred Qualifications
- CPP (Certified Payroll Professional) designation
- NetSuite accounting software experience
Compensation & Benefits
- Target annual compensation range: $64,000 - $114,000
- Competitive benefits and bonus component to the package
- Remote-first benefits:
- Flexible PTO — no accrued hours and no limit on the number of vacation days exempt employees can take each year
- 11 annual holidays
- 10 days sick leave
- Up to 2 weeks bereavement leave
- 2 volunteer days off
- 2 professional development days off
- Parental Leave Benefits for ALL parents
- 75-95% employer cost coverage for medical, dental, and vision benefits for employees and dependents
Location
- Fully remote candidates are welcome.
- Work anywhere in the continental US as long as you have a reliable internet connection.
- Employees have access to co-working spaces.
Additional Information
- Visa sponsorship is not available for this position at this time.
Equal Employment Opportunity
The organization is committed to equal employment opportunities regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, protected veteran status, or any status protected by applicable federal, state, or local law. Reasonable accommodations will be provided for individuals with disabilities to participate in the application or interview process and perform essential job functions.