Overview
A global capital program management and advisory firm is seeking a Payroll Administrator to join their payroll team. This role involves supporting end-to-end payroll processing across multiple pay cycles, maintaining accurate employee payroll records, and ensuring compliance with federal, state, and local wage and hour regulations. The position is remote with working hours primarily aligned to Eastern and Central time zones.
Responsibilities
- Assist in processing multi-cycle payroll (weekly, bi-weekly, or semi-monthly) for hourly and salaried employees accurately and on schedule
- Collect, verify, and enter timekeeping data including overtime, shift differentials, and paid time off
- Resolve payroll cases using the One Source Virtual (OSV) Payroll administration portal
- Maintain and update employee payroll records in the Workday payroll system
- Apply garnishments, child support orders, tax levies, and voluntary deductions
- Respond promptly and professionally to employee paycheck inquiries
- Reconcile pre- and post-payroll reports to identify and resolve discrepancies before funds disbursement
- Reconcile earnings and deductions with external vendor systems
- Troubleshoot payroll issues focusing on systems and scalability
- Support year-end processes including W-2 preparation and distribution
- Maintain organized payroll records in compliance with recordkeeping requirements
- Assist with internal and external audits by retrieving and organizing documentation
- Act as payroll backup, covering team members and assignments as needed
Requirements
- Minimum 3 years of payroll processing experience in a multi-employee, multi-state environment
- Proficiency with payroll software such as ADP, Paychex, Paylocity, Workday, or UKG; Workday experience preferred
- Working knowledge of FLSA, federal and state payroll tax regulations, and garnishment processing rules
- Strong attention to detail and commitment to accuracy and data integrity
- Ability to handle confidential compensation and personal data with discretion
- Proficiency in Microsoft Excel, including VLOOKUP, pivot tables, and basic formulas
- Ability to meet deadlines in a fast-paced, deadline-driven environment
Preferred Qualifications
- Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) from the American Payroll Association
- Experience processing multi-state payroll
- Familiarity with HRIS platform integrations
- Associate’s or Bachelor’s degree in Accounting, Business, or related field
Compensation & Benefits
- Full-time remote position
- Salary range: $60,000 to $85,000 annually, depending on skills, education, and location
- Comprehensive health coverage including medical, dental, and vision
- Company-paid life and disability insurance
- 401(k) plan with day-one eligibility; dollar-for-dollar match up to first 3% of contributions, then 50% match for next 2%
- Generous paid time off: 10 paid holidays and PTO starting at 15 days, increasing up to 25 days
Location
Remote position with working hours primarily aligned to Eastern and Central time zones.