Payroll and Expense Specialist

Overview

This role involves reviewing employee expense reports and reimbursements processed within payroll cycles to ensure accuracy and compliance with company policies. The Payroll & Expense Specialist monitors adherence to internal guidelines, regulatory requirements, and best practices while maintaining confidentiality to protect sensitive employee information.

This is a remote position for candidates located in Florida, with occasional travel required to the Coral Gables headquarters.

Responsibilities

• Review employee expense reports and supporting documentation for compliance with company policies and procedures
• Meet processing deadlines consistently to ensure prompt reimbursement; strong time management skills are essential
• Independently complete report processing promptly according to established schedules
• Collaborate and communicate with team members to meet company-wide deadlines
• Build and maintain effective relationships with employees to provide clear and timely communication regarding expense reimbursement inquiries
• Investigate and resolve reimbursement discrepancies by gathering and analyzing information; escalate or communicate findings to management as appropriate
• Maintain employee confidence by safeguarding sensitive and confidential information
• Assist with payroll processing, including reviewing timecards, making entries and corrections, and resolving outstanding payroll items
• Perform other duties and special projects as assigned by management

Requirements

• High School Diploma, GED, or equivalent combination of education and experience
• Minimum of two years of practical experience in payroll processing and expense reporting, including data entry, reconciliation, and compliance with regulatory requirements
• Experience with Paylocity and SAP Concur preferred; proficiency with comparable payroll, HRIS, or expense management systems required
• Working knowledge of Excel preferred
• Exceptional attention to detail and accuracy
• Ability to maintain strict confidentiality when handling sensitive company and employee information
• Professionalism in communications, focusing on respectful, courteous, and solution-oriented interactions
• Ability to manage multiple tasks simultaneously and work independently with minimal supervision
• Strong analytical skills with the ability to interpret and analyze data effectively
• Willingness and availability to travel to company headquarters on an as-needed basis

Compensation & Benefits

• Hourly pay range: $27.88 to $33.65, based on experience, professional licensing, and geographic location
• Competitive wages
• Comprehensive benefits including health, dental, and vision insurance
• Generous paid time off
• Retirement savings plan with company match

Location

• Remote position for candidates based in Florida
• Occasional travel to Coral Gables headquarters required

Additional Information

Employment is contingent upon successful completion of all required screening and verification processes, including authorization to work in the United States.

The employer is an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration without regard to race, color, creed, religion, national origin, age, ancestry, nationality, marital or domestic partnership status, sex, gender identity or expression, sexual orientation, disability, veteran or military status.