Overview
A healthcare laundry service provider based in Pensacola is seeking a detail-oriented Payroll Clerk to join their team. The organization serves healthcare facilities across the Southeast and emphasizes quality, reliability, and compliance in its operations.
Responsibilities
- Process weekly multi-state payroll for union and non-union employees accurately and on time
- Interpret and apply union contracts and comply with state-specific wage and hour laws
- Set up new employee payroll information, update job classifications and pay rates, and manage terminations
- Track and process employee benefits including vacation accruals, garnishments, and court-ordered deductions
- Prepare and submit monthly reports for union dues, pension contributions, and insurance premiums (health, dental, life)
- Review and file quarterly reports such as State Unemployment Insurance (SUI), state withholding, and federal filings including Form 941
- Generate, reconcile, and report annual W-2 forms
- Create and maintain Affordable Care Act (ACA) reporting documentation, including 1095 forms
- Maintain detailed payroll records ensuring compliance with all applicable laws and regulations
- Collaborate with HR and finance teams to resolve payroll discrepancies and improve processes
- Stay current on payroll laws and regulations to ensure ongoing compliance
Requirements
- 3-5 years of full-cycle payroll processing experience, including managing multi-state payroll
- Proficiency with ADP payroll systems, preferably Workforce Now
- Strong knowledge of federal, state, and local payroll tax regulations
- Solid understanding of general accounting principles such as general ledger, debits/credits, and reconciliations
- High accuracy and attention to detail
- Excellent skills in Microsoft Excel and other MS Office applications
- Ability to handle confidential information with integrity
- Strong organizational and multitasking skills in a fast-paced environment
- Effective communication skills with a polite yet assertive demeanor
- Self-motivated and proactive work approach
- Willingness to work overtime as needed
Preferred Qualifications
- Bachelor's degree in Accounting, Finance, or related field
- Experience processing payroll for unionized employees
Compensation & Benefits
- Competitive benefits package including health, dental, and vision insurance
- Retirement savings program
- Paid time off and paid holidays
- Ongoing training opportunities
- Supportive work environment encouraging growth and collaboration
Location
Pensacola, serving healthcare organizations across the Southeastern United States
Equal Opportunity
The employer is an equal opportunity organization committed to fostering an inclusive workplace that values diversity. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, or any other protected characteristic.