Payroll & HR Specialist

Overview

This full-time, non-exempt Payroll & HR Specialist role reports to the HR & Payroll Supervisor with a dotted line to the Senior HR Director. The position is remote and requires residing in one of the following states: AZ, CA, CO, FL, GA, IL, MT, NC, NJ, NV, TN, or VA.

Responsibilities

Payroll (70%)

• Process multi-client payrolls accurately and on time
• Manage workflow and ensure deadlines are met
• Validate timecards, approvals, and payroll changes
• Reconcile payroll and validate reports
• Process off-cycle payroll items
• Ensure compliance with wage/hour and tax laws
• Troubleshoot payroll and HRIS issues
• Support year-end payroll reporting
• Identify and implement payroll efficiencies

HR Support (30%)

• Serve as HR contact for assigned clients
• Support onboarding, offboarding, and employee lifecycle processes
• Maintain HR systems and documentation
• Assist with benefits and employee inquiries
• Provide professional client-facing HR guidance
• Escalate complex HR matters as needed

Qualifications

• Minimum associate’s degree in a related field preferred
• 3+ years of payroll and HR experience, preferably multi-state
• Strong attention to detail and accuracy
• Proficient with spreadsheets and formulas
• Experience in client-facing roles such as customer success or consulting
• Ability to manage multiple priorities effectively
• Strong communication skills with executive presence
• Experience with HRIS/payroll systems (e.g., Paylocity, ADP) preferred
• Demonstrated punctuality, dependability, and ability to work independently

Additional Requirements

• Manage action items with status updates in project management tools and maintain accurate timekeeping
• Stay informed of organizational announcements and changes through regular communication tool reviews
• Maintain a professional development plan with quarterly reviews
• Ensure strict confidentiality in all job aspects
• Attend and participate in staff and team meetings as requested
• Fulfill other duties as assigned

Physical Requirements

• Ability to read, write, perform math, talk, and listen regularly
• Extended periods of sitting, standing, or typing
• Repetitive hand, arm, and finger movements
• Occasional lifting of up to 25 lbs

Schedule

• Approximately 40 hours per week
• Work hours may vary by time zone but should overlap with standard business hours of 8:00 a.m. to 5:00 p.m. PST as much as possible

Work Location and Technology

• Remote position with occasional travel as required
• Dedicated workspace free from distractions and private for confidential matters
• Reliable internet access required