​​Payroll & People Systems Specialist​

Overview

A global non-profit organization focused on driving positive environmental impact in the fashion and textile industry is seeking a Payroll & People Systems Specialist. This remote position, reporting to the People & Culture Lead, supports the organization's U.S. payroll and HR systems operations.

Responsibilities

Payroll Operations & Compliance

• Process semi-monthly U.S. payroll accurately and on time across multiple states
• Administer payroll-related state tax accounts, agency registrations, and compliance requirements
• Ensure compliance with federal, state, and local payroll and wage and hour regulations
• Support annual payroll and compensation processes including salary reviews, bonus administration, payroll budgeting, minimum salary threshold reviews, allowance conversion rates, and payroll calendar management
• Process payroll adjustments related to taxable benefits and imputed income
• Conduct payroll audits and quality assurance reviews to ensure accuracy and consistency

HRIS & People Systems Administration

• Serve as primary administrator for BambooHR
• Maintain accurate employee records and ensure HRIS data integrity
• Audit HRIS data against Employer of Record (EOR) and benefits systems for consistency
• Configure and maintain workflows, approvals, permissions, and automated processes within BambooHR
• Monitor onboarding, offboarding, transfers, and employee documentation workflows to ensure timely completion and compliance
• Maintain employee documentation including job descriptions, offer letters, transfer documentation, and separation records
• Support process improvement initiatives and optimize HR systems and workflows

Employee Administration & Operational Support

• Coordinate onboarding administration and employee setup
• Process employment verification requests
• Maintain organizational charts and related presentation materials
• Support day-to-day People & Culture operations and special projects as needed

Cross-Functional Support & Reporting

• Reconcile monthly benefit invoices against payroll deductions
• Support annual workers’ compensation audits and reporting
• Serve as backup for benefits administration processes
• Support HRIS integrations, general ledger-related processes, and systems projects
• Participate in People & Culture systems implementations and operational improvement initiatives

Requirements

• Minimum 3 years of U.S. payroll and HRIS experience
• Strong knowledge of multi-state payroll
• Experience administering BambooHR or similar HRIS platforms
• Proficiency in Microsoft Office Suite, especially Excel
• Knowledge of payroll compliance and wage and hour regulations
• Strong analytical, organizational, and problem-solving skills
• High attention to detail and commitment to data accuracy
• Ability to handle confidential and sensitive information with discretion
• Ability to work independently and collaborate effectively across teams
• Must be based in the United States

Preferred Qualifications

• Located in the Eastern Time Zone
• Experience working within a global, distributed team environment
• Experience working remotely

Compensation & Benefits

• Full-time position, 40 hours per week
• Required travel less than 5%
• Annual salary range: $65,000 - $80,000 USD

Location

• Remote within the United States