Payroll Specialist

Overview

A reputable non-profit organization dedicated to providing care, education, and support services to children and families is seeking a Payroll Specialist. This role involves managing daily payroll operations for approximately 400 employees, ensuring accuracy and timeliness. The position also includes responsibilities related to billing, reconciliations, and monthly journal entries connected to payroll and accounting functions. The Payroll Specialist will act as a key contact for departmental inquiries and support.

Responsibilities

• Process payroll accurately and on schedule for all employees
• Ensure compliance with organizational policies and legal payroll requirements
• Perform billing, reconciliations, and prepare monthly journal entries related to payroll and accounting
• Assist other departments with payroll-related inquiries
• Maintain up-to-date knowledge of payroll laws, regulations, and best practices
• Collaborate with various departments to maintain accurate record-keeping and reporting
• Utilize UKG Pro/Workforce Management or similar payroll software to enhance efficiency
• Support audits, generate reports, and help implement process improvements

Requirements

• Minimum of an Associate's degree in Accounting or equivalent extensive payroll experience
• At least three years of payroll experience required; five years considered in lieu of degree
• Experience with UKG Pro/Workforce Management or similar payroll software preferred
• Proficiency in accounting software, spreadsheets, and word processing tools
• Strong understanding of payroll procedures, bookkeeping, and compliance regulations
• Excellent communication skills, including professional email etiquette
• Ability to work independently while maintaining a courteous and helpful demeanor
• Valid Illinois driver’s license preferred but not mandatory

Preferred Qualifications

• Experience in reconciliation and financial reporting
• Knowledge of regulatory compliance related to payroll
• Customer service skills to support internal departments

Compensation & Benefits

• Medical, dental, and vision insurance
• Life insurance coverage
• Paid holiday leave and paid time off
• Healthcare navigation and medical cost savings through a specialized health card
• Flexible Spending Accounts (FSA) and Dependent Care Accounts (DCA)
• Accident, short-term disability, and critical illness insurance
• 401(k) retirement plan with up to 6% company match
• Employee Assistance Program (EAP) and wellness initiatives
• Relocation assistance for eligible employees
• Employee referral program
• Professional student loan forgiveness resource

Location

This position is based in Illinois. A valid Illinois driver’s license is preferred but not required.