Overview
This role supports multi-entity, multi-state payroll operations with an emphasis on time & attendance administration, scheduling, FLSA compliance, overtime calculations, and adherence to federal and state wage-and-hour regulations. The Payroll Specialist ensures accurate payroll processing and timely resolution of payroll-related issues.
Responsibilities
- Administer and maintain Rippling timekeeping for timecards and scheduling.
- Audit employee timecard punches and schedules to ensure accurate tracking of worked hours.
- Partner with clubs to support timekeeping and scheduling shifts.
- Ensure compliance with FLSA and federal, state, and local wage-and-hour regulations.
- Validate and audit time data, including hours worked, PTO, overtime, premiums, seasonal coach hours, accurate wage calculations, and blended-rate OT.
- Maintain payroll records for new hires, terminations, pay changes, locations, and tax elections.
- Review payroll audits and preview reports to identify, investigate, and resolve discrepancies prior to payroll submission.
- Validate employee work locations and tax setups to ensure proper withholding and local tax jurisdiction compliance.
- Support payroll tax administration, including tax account registrations, filings, reconciliations, and resolution of payroll tax notices.
- Assist with year-end payroll activities, including W-2 processing, taxable benefit reporting, corrections, and reconciliations.
- Create ad hoc reports in Rippling to support audit and reporting needs.
- Participate in payroll system updates, testing, workflow improvements, and onboarding of newly acquired clubs.
- Maintain and enhance payroll SOPs; recommend process improvements to reduce manual work and standardize practices.
- Provide timely, professional payroll support across the organization.
- Maintain confidentiality of payroll and employee information.
Required Qualifications
- Strong knowledge of U.S. payroll regulations, including FLSA and multi-state wage-and-hour rules.
- 5+ years of hands-on U.S. multi-state, multi-entity payroll experience.
- Proficiency with payroll/HCM systems such as Rippling, Paycor, ADP, UKG, Workday.
- Strong knowledge of Rippling Time & Attendance and Payroll, including payroll processing, employee time tracking, schedules, and reporting.
- Strong analytical skills with proficiency in Excel/Google Sheets (lookups, pivot tables, validations).
- Excellent attention to detail, accuracy, and follow-through.
- Ability to troubleshoot time and attendance and payroll issues and identify root causes.
- Strong written and verbal communication skills; ability to explain payroll concepts to employees.
- Highly organized with the ability to prioritize and meet tight deadlines.
- Experience supporting payroll tax setup, reconciliations, and year-end reporting.
- Experience using Rippling Time & Attendance, Scheduling, and Payroll.
Preferred Qualifications
- Experience in sports, entertainment, hospitality, or high-growth/startup environments.
Personal Attributes
- Thrives in a fast-paced, dynamic environment with shifting priorities.
- Solutions-oriented and able to identify when to escalate issues.
- Strong collaborator with excellent verbal and written communication skills.
- Capable of working independently while effectively partnering with a distributed, remote team.
- Positive, proactive, organized, and creative; brings fresh ideas to problem-solving.
- Highly adaptable and eager to learn in a rapidly evolving environment.
Location
Remote (U.S.-based) with occasional travel for site visits and business-related events.
Compensation & Benefits
- $65,000 - $65,000 USD per year (Remote)
Work Environment & Physical Requirements (Remote)
- Ability to operate a computer and use a keyboard, mouse, and video conferencing tools.
- Ability to communicate clearly via video, phone, and written channels.
- Ability to participate in meetings with video enabled.
- Dedicated remote workspace with a dual-monitor or multi-monitor setup.
- Occasional travel will be required for site visits and events.