Overview
A national full-service event production company specializing in AV design, lighting, scenic design, and creative solutions for corporate events, trade shows, concerts, and large-scale productions is seeking a Payroll Specialist. The organization operates through three specialized teams focused on seamless execution across venues, events, and tours.
Responsibilities
- Process and review payroll data for approximately 350–400 employees, including full-time non-union and temporary union workforces.
- Manage weekly and bi-weekly payroll processing for union and non-union employees.
- Review and verify timesheets, wage computations, deductions, and payroll-related information.
- Process fringe payments for temporary union workforces.
- Maintain and update payroll records such as new hires, terminations, pay rate changes, and employee status updates.
- Ensure compliance with federal, state, and local payroll tax regulations.
- Respond to employee inquiries regarding paychecks, tax withholdings, deductions, and other payroll matters.
- Prepare, distribute, and maintain accurate payroll reports and records.
- Resolve payroll discrepancies and variances promptly and professionally.
- Assist with payroll audits to ensure accuracy, compliance, and proper documentation.
- Process benefits deductions, 401(k) contributions, wage garnishments, and related payroll items.
- Support onboarding and offboarding for union workforce employees.
- Complete Bureau of Labor Statistics reporting, unemployment reporting, wage garnishment processing, and other required payroll-related reporting.
- Collaborate with Human Resources, Finance, Accounting, and other departments to support payroll operations.
- Maintain confidentiality and accuracy when handling payroll, employee, and financial information.
- Perform additional payroll, reporting, compliance, and administrative duties as assigned.
Required Qualifications
- Associate’s degree in accounting, business, human resources, finance, or related field, or equivalent relevant experience.
- Minimum of two years of experience in payroll processing, administration, tax compliance, or related payroll functions.
- Experience processing payroll for multiple employee groups, pay schedules, or workforce types.
- Strong knowledge of federal, state, and local payroll tax laws and regulations.
- Experience reviewing timesheets, wage calculations, deductions, benefits deductions, 401(k) contributions, and garnishments.
- Strong Excel and data analysis skills.
- Proficiency with payroll systems such as ADP, Paylocity, Workday, or similar platforms.
- Proficiency with Microsoft Office, including Excel.
- High attention to detail, accuracy, and organization.
- Strong problem-solving skills and ability to resolve payroll discrepancies.
- Excellent customer service, communication, and follow-up skills.
- Ability to collaborate effectively with HR, Finance, Accounting, and other departments.
- Ability to handle confidential information with professionalism and discretion.
Preferred Qualifications
- Bachelor’s degree in accounting, business, human resources, finance, or related field.
- Certified Payroll Professional or Fundamental Payroll Certification.
- Experience with Paylocity.
- Prior experience working with union payroll, temporary union workforces, or collective bargaining agreements.
- Experience with Bureau of Labor Statistics reporting, unemployment reporting, wage garnishments, and payroll audits.
- Experience supporting benefits administration integration with payroll.
Compensation & Benefits
- Comprehensive medical, dental, and vision insurance options, including HSA and FSA plans.
- 401(k) retirement plan with company match.
- Company-paid life insurance and short-term disability.
- Voluntary benefits including long-term disability, accident, critical illness, and hospital indemnity coverage.
- Paid time off, including vacation and holidays.
- Employee Assistance Program, legal support, and identity protection services.
Location
This role supports a national event production company; specific location details are not provided.