Payroll Specialist

Overview

A Payroll Specialist position is available for candidates located in Texas or Nevada. The role requires a minimum of 5 years of combined payroll experience, including multi-state payroll processing with specific experience in California for both exempt and non-exempt employees.

Responsibilities

• Monitor timesheet submission and approval processes using Vision Software on a bi-weekly basis.
• Assist employees and managers with inquiries related to timesheets and payroll, providing prompt and excellent customer service.
• Complete quality control for timesheets and post bi-weekly timesheets.
• Convert and import timesheet data from Vision Software to Paycom bi-weekly.
• Accurately calculate final termination pay, disability, leave of absence pay, and pro-rated benefits as needed for bi-weekly payroll.
• Prepare and enter data sets into the HRIS system in preparation for payroll.
• Process timely and accurate bi-weekly multi-state payroll using Paycom.
• Review payroll reports to ensure accuracy.
• Reconcile PTO and holiday hours for all employees after each payroll posting in both Vision Software and Paycom.
• Create and produce various Paycom reports, analyzing and checking for outliers.
• Provide payroll certifications upon request.
• Prepare employee verification of employment forms for various agencies.
• Continuously seek improvements in payroll processing by making recommendations and implementing ideas.
• Maintain confidentiality of sensitive information and secure all appropriate documentation.
• Perform other duties as assigned.

Requirements

• High attention to detail, strong analytical thinking, and excellent organizational skills.
• Proficiency with Excel and HRIS system navigation.
• University or college degree in accounting, business, finance, or a related field.
• Solid understanding of payroll concepts including gross to net calculations, pre-tax benefits, supplemental wages and taxes, disposable earnings, and local, state, and federal wage and tax laws, as well as labor laws.
• Minimum of 5 years recent payroll processing experience is strongly preferred.
• Understanding of general ledger coding concepts at company, profit center, and account number levels.
• Prior experience with Paycom payroll software is strongly preferred.
• Experience processing multi-state payroll is preferred.

Compensation & Benefits

• Competitive premiums for medical, dental, and vision insurance.
• Paid time off and flexible holiday program.
• Company-paid disability insurance, including paid maternity leave, and life insurance.
• Health Savings Accounts (HSA) with employer contributions.
• Flexible Spending Accounts (FSA) for medical expenses and/or dependent care.
• Paid family leave.
• Retirement plan with employer match.
• Flexible work schedules, including hybrid or remote options when possible.
• Wellness programs supporting physical and mental health.
• Access to education and training assistance.
• Employee assistance program and employee discounts.
• Paid time off for charitable acts of service.

Work Environment and Physical Requirements

• The role involves exposure to moving mechanical parts and outdoor weather conditions.
• Noise levels in the work environment are usually loud.
• Physical activities include intermittent sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, stooping, crawling, and lifting.
• Frequent lifting or moving of light equipment up to 20 pounds is required.
• Must be alert to equipment in the field and occasionally work near hazardous equipment and machinery.
• May require walking on uneven ground and exposure to dust, gas, fumes, noise, temperature extremes, humidity, and potential work at heights.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Employment Opportunity

The employer is committed to recruiting and retaining a diverse and inclusive workforce. Equal employment opportunities are provided to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Pre-Employment Screening

All applicants who accept an employment offer must undergo pre-employment screening, which includes SSN/SIN validation, motor vehicle verification, education and employment verification, criminal background checks, searches against global sanctions and government watch lists, and drug testing. Employment offers are contingent upon successful completion of these screenings.

Location

This position is open to candidates located in Texas or Nevada.