Overview
A Payroll Specialist position is available in Monterey Park, CA, requiring 5 or more years of combined payroll experience within California and multi-state environments, including both exempt and non-exempt employees.
Responsibilities
- Monitor timesheet submission and approval processes in Vision Software on a bi-weekly basis.
- Assist employees and managers with questions regarding timesheets and payroll matters, providing prompt and excellent customer service.
- Complete quality control for timesheets and post bi-weekly timesheets.
- Convert and import timesheet data from Vision Software to Paycom bi-weekly.
- Accurately calculate final termination pay, disability and leave of absence pay, and pro-rated benefits as necessary for bi-weekly payroll.
- Prepare and enter data sets into the HRIS system in preparation for payroll.
- Provide timely and accurate processing of bi-weekly, multi-state payroll in Paycom.
- Review payroll reports to ensure accuracy.
- Reconcile PTO and holiday hours for all employees after each payroll posting for both Vision Software and Paycom.
- Create and produce various Paycom reports, analyzing and checking for outliers.
- Provide payroll certifications as requested.
- Prepare employee verification of employment forms for various agencies.
- Continuously seek ways to improve payroll processing by making recommendations and implementing ideas.
- Maintain the highest level of confidentiality of sensitive information and secure all appropriate documentation.
- Perform other duties as assigned.
Requirements
- High attention to detail, strong analytical thinking, and excellent organizational skills.
- Proficiency with Excel and HRIS system navigation.
- University or college degree in accounting, business, finance, or a related field.
- Understanding of payroll concepts including gross to net calculations, pre-tax benefits, supplemental wages/tax, disposable earnings, and local, state, and federal wage and tax laws, as well as labor laws.
- Minimum of 5 years recent payroll processing experience strongly preferred.
- Knowledge of general ledger coding concepts at company, profit center, and account number levels.
- Prior experience with Paycom payroll system strongly preferred.
- Experience processing multi-state payroll preferred.
Compensation & Benefits
- Competitive premiums for medical, dental, and vision insurance.
- Paid time off and flexible holiday program.
- Company-paid disability insurance (including paid maternity leave) and life insurance.
- Health Savings Accounts (HSA) with employer contributions.
- Flexible Spending Accounts (FSA) for medical expenses and/or dependent care.
- Paid family leave.
- Retirement plan with employer match.
- Flexible work schedules, including hybrid or remote options when possible.
- Wellness programs supporting physical and mental health.
- Education and training assistance.
- Employee assistance program.
- Employee discounts.
- Paid time off for charitable acts of service.
Work Environment and Physical Requirements
- Work environment may include exposure to moving mechanical parts, outside weather conditions, noise, dust, gas or fumes, extremes in temperature or humidity, and potential work at heights.
- Physical activities include intermittent sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, stooping, crawling, and lifting light equipment up to 20 pounds.
- Must be alert to equipment in the field and occasional need to work near hazardous equipment and machinery.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Equal Employment Opportunity
The employer is committed to recruiting and retaining a diverse and inclusive workforce and provides equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Pre-Employment Screening
All positions require successful completion of pre-employment screening, including SSN/SIN validation, motor vehicle verification, education and employment verification, criminal background check, global sanctions and government watch list searches, and drug testing. Employment offers are contingent upon successful screening results.
Location
Monterey Park, California, USA