Overview
A growing apparel company is seeking a Payroll & HRIS Administration Specialist to manage end-to-end payroll operations and HRIS system integration for a multi-state workforce of over 50 retail locations and headquarters staff. This role reports directly to the VP of Finance and involves close collaboration with Finance, HR, and Retail teams.
Responsibilities
- Oversee semi-monthly payroll processing for exempt and nonexempt employees across multiple states, ensuring accuracy and compliance
- Serve as the technical expert on payroll regulatory requirements, tax compliance, and reporting at federal, state, and local levels
- Design, implement, and maintain payroll processes, controls, and infrastructure to support current and future operations
- Manage payroll system configuration, integration, and reporting customization for platforms including ADP Workforce Now, Deputy, and Lattice
- Partner with HR, Retail Finance Operations, and external vendors to ensure seamless data flow and system compliance
- Own vendor relationships with Deputy and ADP, acting as the primary contact for Customer Success Managers
- Lead automation and optimization initiatives to improve payroll and HRIS efficiency and scalability
- Collaborate with Retail Field Leadership and Retail Finance to manage retail payroll processes, including timecard uploads, commission and profit share calculations, and PTO monitoring
- Prepare and administer off-cycle special payroll processes in compliance with state mandates
- Process wage and position updates, including new hires, pay changes, terminations, and other confidential employee data
- Conduct root cause analysis on payroll discrepancies and implement corrective actions
Requirements
- 3-5 years of relevant payroll experience, preferably in a multi-state retail environment
- Bachelor’s degree or higher
- Proven experience running payroll in ADP Workforce Now is required
- Experience with Deputy or similar HRIS/scheduling and timekeeping systems is a major plus
- Strong knowledge of payroll regulations and tax compliance
- Excellent communication skills with the ability to handle sensitive and confidential information discreetly
- HR certification or CPA credentials are a plus
Preferred Qualifications
- Experience implementing and managing external platform integrations with ADP Workforce Now
- Track record of identifying and resolving process inefficiencies within payroll platforms
- Ability to work cross-functionally and build strong vendor relationships
Compensation & Benefits
- Competitive salary
- Paid time off
- Health, vision, and dental insurance options
- 401(k) plan with matching contributions
- Flexible Spending Accounts
- Parental leave
- Cell phone reimbursement
Location
This position supports a multi-state retail fleet and headquarters operations within the United States.