Payroll Specialist

Overview

This role is responsible for managing multi-state payroll processing, ensuring accurate reporting and compliance, and supporting employee lifecycle payroll needs. The position includes maintaining payroll records, answering payroll inquiries, and continuously improving payroll procedures.

Responsibilities

• Manage multi-state processing and reporting, including state tax registrations, withholding accounts, and unemployment accounts.
• Run and quality check full-cycle, bi-weekly payroll.
• Complete manual payroll tasks, including bonuses, retroactive pay, termination calculations, and other payroll needs as required.
• Support payroll-related activities associated with hires, terminations, transfers, leaves of absence, bonuses, and other employee lifecycle events.
• Prepare payroll-related reports for Finance and HR departments.
• Update employees’ records by entering changes in earnings, deductions, address, direct deposit, and work location.
• Handle payroll inquiries with a strong customer service approach to ensure required payroll services are resolved.
• Maintain employee confidence by safeguarding confidential payroll information.
• Help develop, document, and maintain payroll procedures, internal controls, and standard operating practices.
• Identify process gaps and recommend improvements to enhance efficiency and accuracy.
• Document payroll procedures and maintain internal controls.
• Stay current on law changes, technology changes, and benefit changes.

Requirements

• High School Diploma and 5+ years of experience in multi-state payroll
• Bachelor’s degree and 2+ years of multi-state payroll experience required
• The employer will not sponsor applicants for employment authorization for this position for the following work visas: OPT EAD, H-1B, H-4 EAD, H-1B1, E-3, O-1, J-1, or TN.

Preferred Qualifications

• UltiPro experience is strongly preferred.
• ADP, Paycom, Workday, or other HRIS payroll processing experience considered.
• Strong Microsoft Office skills.

Compensation & Benefits

• Salary Range: $70,000 - $85,000 USD
• Competitive salary and benefits.
• Base salary will be determined based on professional background, skills, education, and experience, aligned with the range above and exclusive of potential bonuses.
• Paid Time Off: 18 days per year, scaling based on tenure.
• Paid Holidays: 9 paid holidays and 1 floating holiday.
• Insurance for eligible employees: medical, dental, vision, basic life, short term disability, long term disability, business travel accident, and accidental death and dismemberment.
• 401(k) plan: includes a company safe harbor contribution.
• Flexible Spending Account: Health Care and Dependent Care for eligible employees.
• Limited personal leave.
• Additional voluntary benefits, including additional insurance (hospital indemnity, critical illness, accident, supplemental life, short term disability buy up, pet), genetic testing, legal plan, and supplemental accidental death and dismemberment.
• Annual discretionary bonus for eligible employees.

Equal Opportunity

This employer is an Equal Opportunity Employer. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.