Payroll Specialist

Overview

A U.S.-based organization is seeking a Payroll Specialist to support accurate and timely payroll processing for a multistate workforce. This remote role is ideal for a detail-oriented professional looking to deepen expertise in payroll operations and compliance.

Responsibilities

• Process payroll transactions including regular pay, overtime, bonuses, commissions, and deductions according to established timelines and procedures
• Review and validate payroll data for accuracy; identify and resolve discrepancies using standard practices
• Maintain employee payroll records and ensure data integrity across systems
• Support compliance with federal, state, and local payroll regulations by applying established policies and guidelines
• Collaborate with HR, Finance, and IT teams to support payroll-related processes and data alignment
• Respond to employee inquiries regarding payroll in a timely and service-oriented manner
• Assist with payroll audits, reporting, and documentation requests
• Support year-end payroll activities such as W-2 preparation under guidance
• Identify inefficiencies and recommend process improvements within defined scope

Requirements

• 2–4 years of payroll or related experience (accounting, HR operations, or finance preferred)
• Bachelor’s degree or equivalent experience
• Experience with payroll systems such as ADP Workforce Now, Workday, or similar
• Proficiency in Microsoft Excel and data validation techniques
• Foundational understanding of payroll processes and basic compliance requirements
• Familiarity with multistate payroll concepts preferred but not required
• Strong attention to detail and commitment to accuracy
• Effective problem-solving skills using established procedures
• Clear communication skills for responding to employee and stakeholder inquiries
• Ability to manage multiple priorities and meet deadlines
• High level of discretion with sensitive employee data

Compensation & Benefits

• Base salary range: $70,000 - $84,000
• Eligibility to participate in a performance-based annual corporate bonus plan
• Medical, dental, vision, life & disability insurance
• Financial benefits including 401(k) retirement savings plan
• Tuition reimbursement program
• Additional voluntary benefits such as critical illness/hospital indemnity, identity theft protection, auto & home insurance, legal, and pet insurance
• Competitive salary and bonus
• Employee Stock Purchase Program (ESPP) with a 27-month lookback
• Flexible paid vacation time, paid day off for birthday, and company holidays
• Various leave plans including parental leave
• Employee Assistance Program (EAP) and well-being programs focusing on physical, mental, and financial health

Location

• Remote position based in the United States, working from home office