Overview
This Payroll Specialist role processes accurate and timely payroll for employees across multiple locations while ensuring compliance with federal, state, and local regulations. The position partners with Human Resources, Benefits, Finance, and Operations to maintain payroll integrity, resolve employee inquiries, and support continuous process improvements. The ideal candidate has experience with Workday Payroll and Workday HCM and can thrive in a fast-paced, deadline-driven environment.
Responsibilities
- Process weekly payroll accurately and on time.
- Review payroll data for accuracy, including hours worked, earnings, deductions, bonuses, commissions, and reimbursements.
- Validate payroll changes for new hires, promotions, transfers, terminations, and pay adjustments.
- Process off-cycle payrolls as needed.
Workday Administration
- Use Workday Payroll and Workday HCM to process payroll transactions.
- Audit employee data entered into Workday to ensure payroll accuracy.
- Troubleshoot payroll discrepancies within Workday.
- Maintain payroll-related business processes and workflows.
- Support Workday testing during system updates and enhancements.
Compliance
- Ensure compliance with federal, state, and local payroll regulations.
- Maintain payroll tax compliance.
- Process wage garnishments, child support orders, tax levies, and other involuntary deductions.
- Prepare payroll reports and assist with year-end processing, including W-2s.
Auditing & Reporting
- Perform payroll audits prior to final processing.
- Reconcile payroll reports and general ledger accounts.
- Investigate payroll discrepancies and implement corrective actions.
- Generate payroll metrics and reports for leadership.
Employee Support
- Respond to employee payroll questions professionally and promptly.
- Assist employees with direct deposit, tax withholding, earnings statements, and payroll corrections.
- Educate employees on payroll policies and procedures.
Cross-Functional Collaboration
- Partner with HR, Benefits, Finance, and Operations to ensure accurate employee data.
- Support audits conducted by internal and external auditors.
- Participate in payroll process improvement initiatives.
Requirements
- Associate's or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or related field preferred.
- 3+ years of payroll processing experience.
- Minimum of 2 years of Workday Payroll experience.
- Experience processing multi-state payroll.
- Knowledge of federal and state wage and hour laws.
- Experience with payroll taxes and garnishments.
- Advanced Microsoft Excel skills.
Preferred Qualifications
- Certified Payroll Professional (CPP).
- Experience with timekeeping systems (Workday Time Tracking, UKG, Kronos, or similar).
- Experience with payroll accounting reconciliations.
- Food distribution, manufacturing, or logistics industry experience.
Compensation & Benefits
- Comprehensive benefits package including Medical, Dental, Prescription Drug Plan, Disability Plan, and Life insurance
- 401K savings plan
- Paid Holidays
- Personal Time
- Employee Discounts
Location
United States
Additional Information
All applicants must be eligible to work in the United States.
The employer is an Equal Opportunity Employer (EOE). Qualified applicants are considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.